Service Award Pins

The City of Tampa's Human Resources & Talent Development Department is soliciting sealed bids for the procurement of service award pins (Bid No. 26-P-00218) to recognize City of Tampa employees achieving tenure milestones of 5, 10, 15, 20, 25, 30, 35, 40, and 45 years of service. The total procurement encompasses 568 pins across all service levels, with specific quantities ranging from 1 pin for 45-year service to 200 pins for 5-year service, with annual delivery required by November 1st on an as-needed basis. The technical specifications require fourteen-gauge pins with heavy gold plating (for 5 and 10-year pins), gemstone embellishments including synthetic rubies and single-cut diamonds (for higher tenure levels), two-color hard-fired jeweler's enamel in blue and red, and an English Rose finish with light gold background and polished bright highlights. All costs including shipping F.O.B. Tampa, Florida, taxes, royalties, and patent-related expenses must be included in bid pricing, and all pins must be individually packaged in plastic boxes with the manufacturer's name or hallmark on the reverse. Electronic sealed bids must be submitted through the OpenGov eProcurement Portal by 3:00 p.m. on Monday, May 11, 2026, at which time bids will be publicly opened. The award period shall be for one year from the effective date with options for two additional one-year renewal periods by mutual written agreement, and the City reserves the right to unilaterally extend the contract for up to three additional 30-day periods at identical terms and conditions. Award will be made to the lowest responsive, responsible bidder, and bidders must comply with Florida's E-Verify law, provide proof of Florida business registration within ten days of notification, and complete all required forms including DMI-10 and DMI-20 (with DMI-40 required within ten working days of notice of award intent).

The City of Tampa's procurement includes considerations for Small Local Business Enterprise (SLBE) participation, with bidders utilizing SLBE subcontractors required to submit completed DMI-40 Letters of Intent within ten working days of notice of award intent; failure to provide required letters may result in bid rejection or award delay. A directory of certified women and minority business enterprises identifies two qualified SLBE vendors in the Hillsborough County area capable of supplying service award pins: Pepe & Associates Inc (DBA Springboard PC) located in Tampa with SLBE certification expiring May 2, 2027, and Tanner's Inc. located in Brandon with SLBE certification expiring September 8, 2026. Bidders must comply with the City of Tampa's ADA Requirements for any Information, Media, and Communication Technology (ICT) products or services and submit comprehensive accessibility documentation including Accessibility Conformance Reports based on the Voluntary Product Accessibility Template (VPAT) documenting conformance to WCAG 2.2 Level AA standards and Section 508 federal accessibility requirements. Bid pricing must be firm for a minimum of one year, with any price escalation or de-escalation adjustments limited to the previous year's Consumer Price Index for All Urban Consumers (CPI-U) and requiring 60 days' written notice; however, the ITB documents do not specify a budget range or estimated award value for this procurement.