Service and Repair of Print Shop Equipment

Hudson Valley Community College (HVCC), a SUNY community college in Troy, New York, is requesting bids for service and repair of print shop equipment on an as-needed basis, with bids due August 11, 2026 at 2:00 p.m. and bid opening at 2:15 p.m. the same day.

Vendors must employ local service technicians within a 50-mile radius of HVCC and demonstrate a minimum of three years' experience servicing print shop equipment, supported by at least three professional references including print shops currently serviced. All work must conform to manufacturer standards and respond to service calls on-site within eight working hours during normal business hours (Monday through Friday, 8:00 a.m. to 4:00 p.m.), though vendors may propose alternative response times in their bids. Site visits to evaluate equipment are available upon request. All contractors must comply with prevailing wage requirements under New York General Municipal Law Section 103-a through 103-d.

The scope covers service and repair for approximately twenty pieces of equipment spanning presses, bindery and finishing equipment, paper cutters, laminating machines, collators, and booklet makers. The price list specifies equipment types including RTI Harlequin RIP, Ryobi 3404-DI presses, Formax Cut-True 31H paper cutter, Baum D5 drill punch, Fastback binding machines, Roland VersaStudio vinyl cutter, and Duplo collators and booklet makers. Pricing must be submitted on an Excel spreadsheet for all three years and must be lower than or equal to any cooperative and state contract pricing the vendor maintains. HVCC reimburses vendors on an hourly labor rate basis plus parts costs, with any additional charges required to be clearly stipulated at bid submission.

The contract term runs from September 1, 2026, through August 31, 2027, with the college reserving the right to extend an additional two years through August 31, 2029. All work requires a purchase order prior to performance, and vendors must obtain prior written approval before engaging subcontractors. The college will award to the lowest responsible bidder meeting all specifications and reserves the right to award to multiple vendors. Successful bidders will be notified within thirty working days after bid opening. Submissions must be made through the online Bonfire application system at https://hvcc.bonfirehub.com or submitted in-person or by mail to Tabitha D'Attilio, Director of Procurement, at 80 Vandenburgh Avenue, Troy, New York 12180. A certificate of insurance naming HVCC, the County of Rensselaer, and the State University of New York as additional insureds is mandatory.