Service and Cleaning of Exhaust Hoods, Fans, and Dryer Vents for Norfolk Sheriff’s Office

The City of Norfolk, on behalf of the Norfolk Sheriff's Office, is soliciting bids for service and cleaning of exhaust hoods, fans, and dryer vents at the Norfolk City Jail under IFB 11145-0-2027/JF, with bids due October 16, 2026 at 2:00 p.m. Eastern Time.

The scope comprises two commercial-kitchen exhaust hood systems (System #1: four hoods with approximately 60 feet of length and two wall-mounted up-blast fans; System #2: two hoods with approximately 24 feet of length and two wall-mounted up-blast fans) and seven dryers across two laundry facilities with combined eight-inch duct work. Exhaust hood work must comply with NFPA Fire Code #96. Dryer exhaust duct cleaning is required every three months and must comply with National Air Duct Cleaners Association standards; personnel performing dryer work must hold Air System Cleaning Specialist certification. All individuals working on site must submit background check and PREA forms at least five business days prior to facility access and provide valid government-issued photo identification.

The contract term is five years commencing upon full execution, with no renewal options. Pricing shall remain firm throughout the contract term unless either party submits a written price adjustment request at least 60 days prior to an anniversary date; adjustments are capped at the lesser of half the percentage change in the Consumer Price Index (All Items, Not Seasonally Adjusted, Urban Areas) or three percent. Award is made to the lowest responsible bidder.

The contractor must maintain Commercial General Liability Insurance of not less than $1,000,000 per occurrence and $2,000,000 general aggregate; Worker's Compensation Insurance at $500,000 per accident/disease; Automobile/Motor Vehicle Liability Insurance at $2,000,000 combined single limit; and Professional/Errors & Omissions Liability Insurance at $1,000,000 per claim and $2,000,000 aggregate. Questions are due October 8, 2026.