Service Agreement for Lab Equipment

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Police, issued Request for Bid (RFB) 758 2500000614-1 for a Service Agreement for Lab Equipment at the KSP Forensic Laboratory - Central Branch in Elliott County. The procurement seeks a preventive maintenance service agreement covering five 3500xL Genetic Analyzers and four 7500 Real-Time PCR Systems, with all parts, labor, and travel costs included to maintain operational status. Deliverables must include no-charge planned annual maintenance visits, guaranteed priority response time of two business days after receipt of service calls with a target response time of three business days for remedial repairs, and priority access to telephone and email technical support. Bidders must demonstrate a minimum of three years of experience in servicing the specified equipment and must meet the three-working-day response time requirement on a pass/fail basis. Award determination will utilize a best value basis with a 100-point price evaluation, with the lowest-priced bid receiving maximum points and other bids scored proportionally. Vendors' written questions are due by April 17, 2025 at 10:00 AM ET, and all bids must be submitted electronically through the Commonwealth's eProcurement system by April 24, 2025 at 1:30 PM ET. The resulting contract shall be for an initial one-year period with four optional one-year renewal periods subject to written approval by all parties and potential renegotiation of terms and conditions.

Kentucky resident bidders receive reciprocal preference in the evaluation process, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive preferential scoring consideration. All bidders must submit the Required Affidavit for Bidders, Offerors and Contractors attesting to compliance with Kentucky campaign finance laws, and entities claiming resident bidder status must certify authorization to transact business in Kentucky with documented corporate income tax filings, unemployment insurance payments, and workers' compensation policies maintained for the preceding year. Contractors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth listed as an additional insured, and Automobile Liability Insurance of $1,000,000 combined single limit if delivery or on-site services are performed. Pricing shall be quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of Federal Excise Tax and Kentucky Sales or Use Tax, with price increases prohibited during the first twelve months of the contract. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is disclosed; pricing will be determined through competitive bidding with the award made to the best value vendor meeting all technical and experience requirements.