Seraphin Test Measures-5 gallon

The Commonwealth of Kentucky, through the Department of Agriculture and Consumer Protection Division of Regulation and Inspection, issued Request for Bid (RFB 758 1900000621) on April 17, 2019, for the procurement of 17 units of Seraphin Test Measures in 5-gallon capacity. The solicitation requires stainless steel test measures (Item # EESS0005GB) manufactured by Seraphin/Pemberton Fabricators Inc., with specific technical requirements including 304 stainless steel construction, nominal capacity of 5 gallons calibrated to deliver at 60 degrees Fahrenheit, construction to OIML R-120 and N.I.S.T. standards, reinforcing bands for stability, an aluminum graduated scale with 0.5 cubic inch resolution, and factory calibration traceable to the National Institute of Standards and Technology, weighing approximately 15 pounds when dry with 0.02% scale accuracy tolerance. Bids were due May 2, 2019, at 1:30 PM EST, with written vendor questions required by April 24, 2019, at 3:30 PM EST, and all equipment must be delivered before June 30, 2019. Bids must be submitted as one signed original under sealed cover to the Office of Procurement Services at Capitol Annex, 702 Capitol Avenue, Room 095, Frankfort, Kentucky 40601, with contact Barry Stigers at 502-564-6523 for additional information. The award will be determined using best value methodology with evaluation criteria weighted at 90 points for price and 10 points for delivery performance, totaling 100 points, with the lowest conforming price receiving maximum points and other bidders' scores calculated proportionally. Pricing must remain valid for a minimum of sixty calendar days after the bid due date, with delivery on an F.O.B. Destination basis with freight prepaid and allowed, and a one percent daily deduction applied to invoices for each day delivery is missed.

Kentucky resident bidders and qualified bidders as defined under Kentucky Administrative Regulation 200 KAR 5:410 are eligible for reciprocal and other preferences under this solicitation. All bidders must submit required documentation including signed solicitation face, bid information, Kentucky Tax Registration Form 10A100, Certificate of Authority for foreign entities, required affidavits (which must be notarized), and Equal Employment Opportunity (EEO) forms if applicable; non-compliance with affidavit requirements addressing campaign finance compliance, tax obligations, sales tax registration, and ethical conduct standards may result in contract termination and other legal remedies. No substitutions are permitted for this solicitation, and online bidding is prohibited; vendors must complete all required bid information and acknowledge understanding of all terms and conditions outlined in the solicitation documents and any subsequent addenda. No incumbent vendors or current contractors are identified in the solicitation materials. The Commonwealth does not require federal excise or state sales and use taxes to be included in quoted prices. No specific budget range or contract value is disclosed in the solicitation documents; award value will be determined based on the lowest conforming bid meeting the technical specifications and delivery requirements outlined.