Septic System Pumping

The Kansas Department of Wildlife and Parks is seeking a qualified contractor to provide septic system pumping services for Hillsdale State Park through a Request for Proposal (RFP) issued for Meade County. The procurement targets comprehensive septic maintenance, including periodic pumping of various holding tanks, pit toilets, and lift station pump pits. The contract will span five years, from the date of award through December 31, 2029, with an estimated annual usage of approximately 16 total loads (12 loads between April and September, and 4 loads from October through March). Proposals are due by December 19, 2024, at 2:00 PM CST, with the state reserving the right to accept or reject any submissions. Bidders must provide proof of required insurance coverage and will be evaluated based on the most advantageous proposal to the State of Kansas. The RFP includes flexible pricing terms that allow for fuel cost adjustments if fuel prices change by more than 20% from the initial contract award. No minimum number of loads is guaranteed under the contract, which introduces some variability for the potential vendor.

The procurement appears open to various business types, with specific provisions for disabled veteran-owned businesses potentially receiving preference. Bidders must obtain a current tax clearance certificate and demonstrate compliance with immigration and tax laws. While no specific budget range is explicitly stated, the contract's five-year duration and estimated 16 annual loads suggest a moderate-value opportunity for qualified septic service providers. Prospective vendors must indicate whether they can bid exactly as specified and provide detailed information about their relevant experience in septic system pumping. The state will use a comprehensive evaluation process to select the most suitable vendor, considering factors beyond just pricing, such as operational capability, compliance history, and overall proposal strength. Interested contractors should carefully review all documentation, particularly the insurance requirements and the potential for variable service demands throughout the contract period.