Septemberfest Electrical Services

The Village of Schaumburg, Illinois, located in Cook County, is seeking sealed bids for Septemberfest Electrical Services (Bid No. 2023-IFB-097) through their OpenGov e-Procurement Portal. The procurement involves hiring a licensed and bonded electrician to provide comprehensive electrical services for the annual Septemberfest festival, which attracts approximately 250,000 patrons and takes place over Labor Day weekend. The contract covers electrical work from August 26, 2024, through September 3, 2024, requiring 1-5 electricians working 2-16 hours per day across multiple festival locations including food preparation tents, dining tents, entertainment stages, and vendor areas. Bidders must submit three references for similar temporary outdoor events, ensure at least one on-site representative speaks English, and comply with prevailing wage requirements. Key submission deadlines include December 12, 2023, for questions and December 15, 2023, at 10:00 am for bid submissions, with the initial contract term being one year and potential renewals for up to three additional one-year extensions.

The procurement allows for potential contract extensions with a one-time economic adjustment not exceeding the local Consumer Price Index. Bidders must provide substantial insurance documentation, including comprehensive general liability, automobile liability, workers' compensation, and umbrella coverage with specific minimum coverage amounts. A bid security of 10% of the total bid price is required, and contractors must demonstrate compliance with the Illinois Fair Employment Practices Act and maintain a drug-free workplace. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid requires contractors to have significant municipal event experience and technical capabilities. Contractors will be compensated based on contract unit prices per hour for electricians, with hourly rates to be submitted on a Detailed Cost Sheet, and the Village reserves the right to modify staffing hours with corresponding contract amount adjustments. The potential contract value is not explicitly stated, but will be determined by the submitted hourly rates and actual hours worked during the Septemberfest event.