Senior center LVT flooring

The White County Board of Commissioners in Georgia is requesting sealed proposals for LVT flooring and installation services at the White County Senior Center, with proposals due May 31, 2023 at 3:00 p.m.

The scope includes removal of existing carpet and vinyl composition tile, floor preparation with patchwork as needed, installation of 20-mil LVT flooring, 4.5-inch vinyl cove base, and transitions. Shaw products are preferred but any comparable brand meeting the same mil thickness and warranty specifications is acceptable. A storage room at the front left corner is excluded (existing LVT in place). The contractor must furnish all labor, equipment, and materials; submit layout plans and work schedules for approval; provide original product packaging with manufacturer information; and supply written maintenance instructions and on-site training to custodial staff. The project is located at 1239 Helen Highway, Cleveland, Georgia.

Evaluation is on a 100-point scale: company background (15 points), personnel qualifications (20 points), relevant work experience (25 points), project approach (25 points), and pricing (15 points). The pricing proposal must be a separate sealed envelope with an all-inclusive maximum price covering direct and indirect costs including travel and lodging. Proposal, performance, and payment bonds are not required.

Contractors must carry Workers' Compensation and Employer's Liability of not less than $1 million, Comprehensive General Liability of not less than $1 million per occurrence, and Automobile Liability of not less than $500,000 per occurrence. Qualifications information must not exceed 20 pages and must include business background, financial stability documentation, disclosure of business litigation within five years, resumes of key personnel, references from public entity work within the last five years, manufacturer installer certificates, and a detailed logistics plan.

Written questions are due May 9, 2023 at 12:00 p.m. Site visits must be scheduled in advance with Grounds and Buildings Director Ken Payne at (706) 219-1056 or kpayne@whitecounty.net. Addendum #1, issued May 16, 2023, clarifies specifications and requires a signed acknowledgement attached to the proposal. Deposits will be made available to the awarded vendor to facilitate material purchases and crew payments.