Semi-Annual Hood Inspection, Repair and Maintenance

Big Muddy River Correctional Center, operating under the State of Illinois, is requesting proposals for semi-annual ANSUL Hood Suppression System inspection, repair, and maintenance services covering 10 kitchen exhaust hoods, 10 fans, and 10 exhaust units, with proposals due September 18, 2026.

The vendor must be certified to perform inspections in accordance with NFPA 17A and NFPA 25 Standards. Services include comprehensive semi-annual inspections scheduled for November and May during a five-year contract term running December 1, 2026, through November 30, 2031. The vendor must provide all labor, materials, supplies, tools, equipment, insurance, and permits necessary to complete inspections and any repair or maintenance work as deemed necessary by facility inspections or the Chief Engineer. Inspections are performed during facility Dietary Manager–designated hours between 7:30 a.m. and 3:30 p.m., Monday through Friday, excluding holidays. The vendor must submit individual maintenance and repair reports for each visit (requiring Chief Engineer signature) and annual comprehensive condition reports with repair or upgrade recommendations. All work is performed at Big Muddy River Correctional Center in Ina, Illinois; subcontracting is not permitted.

Materials are estimated at $10,000.00 for the contract term and billed at vendor invoiced cost with supplier invoices required for verification. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. Prevailing wage requirements apply. All vendor employees must pass security background checks, including drug screening and random testing as required by the facility. Vendors must comply with Illinois standard certifications, including educational loan default status, tax obligations, drug-free workplace standards, and absence of felony convictions within specified waiting periods. For contracts exceeding one year, vendors must recertify by January 1 of each fiscal year. Contracts of $1,000 or more are subject to a $15 Minority Contractor Initiative fee, deducted from the first payment. The State reserves the right to terminate for convenience with 30 days' notice or for cause immediately if the vendor jeopardizes health or safety.