Self-Propelled Enclosed Broom Rentals

The Missouri Department of Transportation (MoDOT), operating under the Missouri Highways and Transportation Commission (MHTC), is issuing an Invitation for Bid (IFB) for the rental of three self-propelled mid-mount enclosed brooms equivalent to the Broce Broom RCT350 for a five-month lease period from June 1, 2026, through October 31, 2026. The equipment must meet minimum specifications including a 2.8 turbochized diesel four-cylinder engine with 74 horsepower, water sprinkling system with poly tank, enclosed cab with safety glass and wipers, pressurized air conditioning, and rear windshield wiper, with a maximum operational life of 2,500 hours per unit. All units must be new or used but completely covered by manufacturer or lessor warranty for the entire lease period, with parts and service available within 24 to 48 hours. Delivery to the Columbia Maintenance Facility at 4201 Paris Road, Columbia, Missouri is required by June 1, 2026, and the lessor is responsible for all scheduled maintenance, oil changes, filters, replacement parts, labor, and transportation, while MoDOT provides fuel, lubrication, and normal cleaning. Bids are due by Wednesday, February 18, 2026, at 1:00 PM Central Time through the MissouriBUYS platform, with electronic submission preferred and mandatory registration required for consideration. Award will be made on an "all or none" basis using the lowest and best principle, evaluating pricing submitted on a per-month basis for each broom plus separate line items for delivery and pickup, along with vendor responsibility and specification compliance. MoDOT will reduce compensation at a rate of $250 per day for each working day a unit is unavailable, with strict service level requirements including substitute unit provision within three days for downtime exceeding 48 hours and termination rights if downtime exceeds ten working days.

MoDOT encourages Minority/Women Business Enterprise (M/WBE) and Service-Disabled Veteran Business Enterprise (SDVE) participation in this procurement and offers a 10 percent preference to bidders with American-manufactured goods under the Domestic Products Procurement Act. Vendors must be registered with MissouriBUYS and must complete and submit all required affidavits, including Annual Worker Eligibility Verification (Exhibit A) and Affidavit of Lawful Presence for Sole-Proprietorships or Partnerships (Exhibit B), which require notarization and supporting documentation demonstrating compliance with work authorization requirements and lawful presence in the United States. Contractors must maintain general liability insurance naming MHTC and MoDOT as additional insureds and must comply with all state and federal nondiscrimination statutes, the Drug-Free Workplace Act, Executive Order 07-13 regarding work authorization, and the Anti-Discrimination Against Israel Act Certification if applicable. Pricing shall remain valid for 90 days from bid opening, with payment terms set at Net 45 and freight FOB destination, prepaid and allowed. No pre-bid conference or site tour is scheduled, and an official company representative must be present at delivery and pickup inspections. No specific budget or award value range is disclosed in the solicitation documents, though the contract value will be determined through the multiattribute scoring evaluation of submitted bids based on the lowest and best principle of award.