Requirements and Specifications.pdf
PDF 163 KB Posted
- Attached to
- Self-Propelled Enclosed Broom Rentals
- Solicitation number
- 300000216982123
- Issued by
- Missouri
About this file
This Requirements and Specifications document outlines the equipment lease requirements for the Missouri Department of Transportation (MoDOT) for the rental of three self-propelled enclosed mid-mount brooms equivalent to the Broce Broom RCT350. The equipment must meet minimum specifications including a 2.8 turbocharged diesel four-cylinder engine with 74 horsepower, water sprinkling system with poly tank, enclosed cab with safety glass and wipers, pressurized air conditioning, and rear windshield wiper, with a maximum operational life of 2,500 hours per unit. The lease term runs from June 1 through October 31, 2026, with delivery required by June 1, 2026 to Columbia Maintenance at 4201 Paris Road, Columbia, Missouri 65202. All units must be new or used but completely covered by manufacturer or lessor warranty for the entire lease period, and parts and service must be available within 24 to 48 hours. Award will be made on an "all or none" basis using the lowest and best principle of award, with consideration given to hours per unit and unit condition.
MoDOT will reduce compensation at a rate of $250 per day for each working day a unit is not available, with the lessor bearing all costs for delivery and pickup. The lessor is responsible for all scheduled maintenance, oil changes, filters, replacement parts, labor, and transportation, while MoDOT provides fuel, lubrication, and normal cleaning. If downtime exceeds 48 hours, the lessor must provide a substitute unit within three days or face daily compensation reductions; if downtime exceeds ten working days, MoDOT may terminate the lease and contract with the second bidder. MoDOT assumes responsibility for damage beyond normal wear and tear up to a maximum claim of 75 percent of the manufacturer's suggested retail price. An official company representative must be present at delivery and pickup inspections, and the successful bidder may be required to sign a formal Rental Agreement if one is not already on file.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MODOT CD 0000000036SL_SUPPLIER.pdf | ||
| Affidavits - Exhibit A and B.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Requirements and Specifications
SPECIFICATIONS
Rental of three (3) self-propelled enclosed mid-mount brooms equal to Broce Broom RCT350 with the following minimum.
•2.8 turbo charged diesel, 4-cylinder, 74 hp at 2500 •Water sprinkling system with poly tank •Enclosed cab with safety glass and wiper •Pressurized air conditioning •Rear windshield wiper •Windshield washer •Maximum hours: 2500
• Rental will be from June 1 - October 31, 2026
GENERAL
The intent and purpose of the following requirements and specifications is to establish minimum quality, safety and performance standards for the equipment lease. In addition to describe equipment with engineering and design that will ensure trouble-free operation with a minimum amount of downtime.
BASE LEASE
MoDOT will accept bids on new or used units. However, the unit delivered must be completely covered by a manufacturer's or lessor's warranty, which includes replacement/repair parts, labor and transportation costs for the entire length of the lease period. The complete units must be manufactured in accordance with the latest adopted OSHA or SAE Standards and amendments thereto. Parts and service availability MUST be within 24-48 hours of contact. In the event the successful vendor has an opportunity to sell a machine that is under lease contract with MoDOT, MoDOT will allow for this if a suitable replacement can be supplied without causing downtime for MoDOT crews.
DELIVERY & INSPECTION
Delivery will be by appointment only to allow the MoDOT Area Mechanic to do a complete inspection of the unit, at which time, photos will be taken to document the condition of the machine. An official representative of the successful bidding company shall be present to participate in the inspection. If a unit has not been provided by the lease start date, the compensation due to the lessor will be reduced at a rate of $250.00 per day for all working days a unit is not available during the lease period. If this exceeds 10 working days, MoDOT reserves the right to obtain another unit from the next low bidder or other resources. At the end of the lease period when the unit is to be picked up, no unit will be released to a freight hauling company, unless the successful bidding company representative has properly inspected the unit in the presence of a MoDOT Area Mechanic. All costs associated with delivery and pick up of leased units are the responsibility of the lessor.
Delivery Date: Monday, June 1, 2026 Delivery and Pickup location: Columbia Maintenance, 4201 Paris Road, Columbia MO 65202
MAINTENANCE & REPAIR
The department will furnish fuel, grease lubricant of chassis, and normal maintenance cleaning.
The lessor will be responsible for all scheduled oil changes and periodic services required by manufacturer or lessor. The lessor shall furnish all necessary lubricants, replacement filters (oil, fuel, air, etc.), replacement/repair parts, labor and transportation. The lessor will supply MoDOT with the manufacturers and/or lessor's scheduled hourly maintenance chart(s), which MoDOT will use as a guide to contact the lessor when a unit needs serviced.
DOWNTIME
If the unit is unavailable for more than 48-hours, at a time, the lessor must substitute a loan unit of mutually agreed upon type. The substitute unit must be provided within three (3) days after the initial two (2) days of downtime has occurred, unless MoDOT representative agrees to a more flexible arrangement offered by the lessor. If after this time a substitute unit has not been provided or the original unit has not been repaired, the compensation due to the lessor will be reduced at a rate of $250.00 per day for all working days a unit is not available during the lease period, including the initial downtime. If this exceeds ten (10) working days, MoDOT reserves the right to terminate the original lease with the first vendor and will continue with the second vendor for the duration of the original lease period. All costs associated with the delivery and pick up of the lease units are the responsibility of the lessor.
VEHICLE DAMAGE
The department will be responsible for abuse or damage to the unit beyond normal wear and tear for highway maintenance operations. The maximum damage claim will be established at 75% of the manufacturer's suggested retail price. A copy of the manufacturer's suggested retail price is to be provided at the time of delivery and retained as part of the contract.
AWARD
Award will be made on an "all or none" basis using the "lowest and best" principle of award.
Consideration will be given for hours per unit, in addition to an inspection of the unit where necessary to consider condition vs. hours. Awarded vendor may be required to sign Rental Agreement, if not on file.
File details come from the government source that posted it. Updated .