Self-Pay Permits for Parks

The Kansas Department of Wildlife & Parks, through the Kansas Department of Administration's Office of Procurement and Contracts, is issuing an Invitation for Bid (IFB EVT0010819) for the production and supply of self-pay permits. The primary procurement involves manufacturing 200,000 three-part carbonless self-pay permits annually for five years, with sequential numbering and specific construction requirements including a yellow/goldenrod Part 1 (7.375" W x 3.75" H), white Part 2 (7.735" W x 3.75" H), and white ledger Part 3 (7.375" W x 4.5" H), all printed in black ink with red sequential numbering. Permits must be delivered in shrink-wrapped packages of 500 units organized numerically in labeled boxes within 30 days of proof approval to the Department's facility in Pratt, Kansas. Bidders must submit completed registration documentation, signature sheets, certifications regarding immigration compliance, sexual harassment policy acknowledgment, Israel boycott certification, procurement equipment certification, tax clearance certificates, and references along with pricing on the provided cost sheet covering all five contract years with separate line items for unit price, pre-production and extra fees, and shipping costs on an F.O.B. destination, prepaid basis. The deadline for questions is May 15, 2026, with bids due by May 26, 2026, at 2:00 PM CST, and the contract period extends from the award date through May 31, 2031. The State reserves the right to award by line item, group total, or total lot as deemed in its best interest and may terminate for convenience with 30 days' written notice or for cause if delivery or quality standards are not met. Price adjustments may be requested annually on the contract anniversary date not to exceed 5 percent, with payment terms set at Net 30 days from receipt of goods or invoice, whichever is later.

The bid documents do not specify set-asides for disadvantaged or minority-owned businesses, though all bidders must demonstrate compliance with state immigration, tax clearance, and procurement standards. No incumbent vendors or existing contractors are identified in the available documentation. The secondary procurement component involves designing, developing, and operating an online and on-site permit purchasing platform with kiosks at park entrances, website functionality for advance purchases, multiple payment channels, and revenue tracking capabilities; however, specific budget allocations and award values for this system component are not detailed in the provided documents. Vendors responding to the permit system procurement must demonstrate capability to handle peak seasonal demand, maintain specified system uptime standards, provide detailed financial reporting, comply with Kansas state procurement standards, and deliver comprehensive staff training and end-user documentation. No specific budget range or award value is listed for either the physical permit production contract or the self-pay permit system implementation, though the State anticipates significant revenue generation from permit sales to support park operations and maintenance.