SEG Food Pass Door Kits

The Minnesota Department of Corrections (DOC) is seeking to procure 105 Food Pass Thru Door Kits and 210 Hinge Spacers for the Stillwater correctional facility through a competitive bidding process. The solicitation, identified as SWIFT Event No. P7801-2000017149, requires vendors to provide 10-gauge doors with specific hinge and lock specifications, including detailed technical requirements for door dimensions, lock spacers, back plates, and hinge spacers. A mandatory site visit is scheduled for May 22, 2025, at 10:00 am, and all potential vendors must contact Travis Greene by May 16, 2025, at 10:00 am to complete required admittance paperwork. The bid responses are due by May 28, 2025, at 3:00 pm Central Time, and must be submitted electronically through the SWIFT Supplier Portal. The contract will be awarded on an "all or none" basis, meaning a single vendor must be capable of fulfilling the entire contract, with delivery required to the MCF-Stillwater Commissary Warehouse by September 26, 2025. Pricing must be comprehensive, including all associated costs such as duties, fees, permits, licenses, and taxes, with freight terms specified as FOB Destination, Prepaid & Allowed.

The solicitation emphasizes Minnesota's commitment to diversity and inclusion, with preferences given to targeted group, economically disadvantaged, and veteran-owned businesses. The state encourages participation from small businesses and those owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties. Vendors must comply with specific state regulations, including restrictions on products containing substances like triclosan, polybrominated diphenyl ether, and PFAS. While a specific budget range is not explicitly stated, the procurement involves 105 door kits and 210 hinge spacers, suggesting a moderate-value contract. Vendors must be registered in the SWIFT Supplier Portal and complete multi-factor authentication to participate. The state reserves the right to reject any or all bids and maintains flexibility in the award process, with potential considerations for local economic impact and vendor diversity. Invoicing requirements are detailed, mandating specific documentation including customer name, state contract purchase order number, item description, quantity, list price, contract discount, and final pricing.