SEG_Food_Pass_Door_Kits.pdf

Event Description Minnesota Department of Corrections (DOC) would like to procure 105 Food Pass Thru Door Kits and 210 Hinge Spacers for our Stillwater facility. See line items for detailed specifications.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 1 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.

Response Comments

DELIVERY TIME FRAME:

What is the delivery time frame in calendar days after receipt of order (A.R.O)?

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 2 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Response Comments

FREIGHT TERMS:

All deliveries must be FOB Destination with freight charges included in the unit price. Does your price include freight?

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 3 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 105 UOM: KIT Bid Qty: 105

Reserve Price: No

Description: SEG Food Pass Door Kits Comments:

- Minnesota Department of Corrections (DOC) would like to procure 105 Food Pass Thru Door Kits and 210 Hinge Spacers for our Stillwater facility. See line items for detailed specifications.

Specs to include but not limited to:

105 each SEG Food Pass Door Kits Kits Include:

105 Doors - 10 gauge door with 4 hinge screws tapped to fit 3/8- 16 screws on inside of door. 1 ¾”x 1” lock hole in center of door with plate around it. 15 ½” x 6” reinforced plate on inside of door.

105 Lock Spacer, ¼” thick plate with 4 – 23/64” holes drilled 1/8” in from edge

105 Back Plates - 10 gauge back plate, 16 ¼” x 6 ½” opening for door. 4 hinge holes will be tapped for 3/8 – 16 screws.

Question Response What is the price per unit?

Response Comments

Line: 2 Item ID: Line Qty: 210 UOM: EACH Bid Qty: 210

Reserve Price: No

Description: 210 Hinge Spacers Comments:

- 210 Hinge Spacers – ¼” thick plates with 2 -3/8” holes drilled

Please see attached Food Pass Drawings for dimensions and attend the mandatory site visit.

A mandatory site visit is required to view an available SEG Pass Door Kit.

Award all or none. Responses that do not comply with the Event will be considered nonresponsive and will be rejected. The award will be made on an “all or none” basis. The responder must show the unit price and extension for each item and the sum total for all items. The unit price prevails.

Must be shipped FOB Destination, prepaid and allow. Freight must be included in price.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 4 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

SITE VISIT –A mandatory site visit is required for all vendors on 5/22/25 10:00 am. All Contractors must visit the site of the project, take their own measurements and verify all specifications and conditions pertinent to the project in order to ensure its proper completion. Ignorance of site conditions will not be the basis for any change order request. All vendors must contact Travis Greene (Travis.Greene@state.mn.us) to complete and return the mandatory admittance paperwork by 5/16/25 at 10:00am.

QUESTIONS/CLARIFICATIONS: Any question and/or clarifications in regard to the solicitation response must be made in writing to Deb Sullivan at DEBORAH.SULLIVAN@STATE.MN.US Answers will only be given in an addendum format. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. All questions should be submitted no later than two days prior to the end date listed on the Event. The State may refuse to answer questions submitted after the questions deadline. Responders are not to contact anyone within any other State Agency regarding this solicitation.

SWIFT Supplier Portal questions can be answered by contacting the OSP help desk at 651.296.2600, OSPhelp.line@state.mn.us

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 5 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 6 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 105 UOM: KIT Description: SEG Food Pass Door Kits

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MCF-STILLWATER

COMMISSARY WAREHOUSE

5277 STAGECOACH TRAIL N

BAYPORT MN 55003-4100

United States

Quantity: 105 Due Date: 09/26/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Line: 2 Item ID: Line Qty: 210 UOM: EACH Description: 210 Hinge Spacers

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MCF-STILLWATER

COMMISSARY WAREHOUSE

5277 STAGECOACH TRAIL N

BAYPORT MN 55003-4100

United States

Quantity: 210 Due Date: 09/26/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 7 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Sullivan,Deborah S Phone: 651/539-6377

Email: deborah.sullivan@state.mn.us

Event ID Format Type Page P7801-2000017149 Sell RFx 8 Event Round Version 1 1 Event Name SEG Food Pass Door Kits Start Time Finish Time 05/13/2025 16:30:00 05/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No