Seed, Sod & Topsoil

Dane County, Wisconsin, through its Highway and Transportation Department, is soliciting bids for seed, sod, and topsoil procurement for the 2023 calendar year via Request for Bid #2023-RFB-029-PR. The procurement covers comprehensive landscaping materials, including various seed mixtures, fertilizers, sod types, and topsoil, with options for both pickup and delivery. Vendors must provide detailed unit pricing per pound or cubic yard for different material categories, with specific requirements for product quality and delivery specifications. The bid submission deadline is February 24, 2023, at 2:00 pm, with a vendor question submission deadline of February 10, 2023. The contract term is one year from execution, with the county reserving the right to award the bid on a per-item or total net bid basis, selecting the most advantageous option. Evaluation criteria include pricing, local vendor preferences, and compliance with county sustainability principles.

The procurement offers local vendor preferences, including potential price adjustments up to 15% for Dane County-made, regionally-made, and Wisconsin-made goods. Participating vendors must provide a W9, demonstrate fair labor practices, maintain appropriate insurance coverage, and comply with county sustainability guidelines. The bid includes cooperative purchasing options, allowing other municipalities and state agencies to potentially utilize the contract. While specific budget ranges are not explicitly stated, the comprehensive nature of the procurement suggests a significant annual procurement value for landscaping materials. Vendors must meet additional qualifications, including providing documentation of labor practices and insurance coverage. The county has structured the bid to encourage local economic participation while maintaining competitive pricing and quality standards for essential landscaping materials.