Seed Harvester for SW RegionBid Documents

The Indiana Department of Natural Resources (DNR) is seeking quotations for a front-end loader seed harvester for its Southwest Region Nature Preserves division, located in Winslow. The procurement involves one seed harvester with specific technical requirements, including an 8-foot harvesting width, a hydraulically powered rotary brush system, a 32 cubic foot usable hopper capacity, stainless steel screens, and a reversible reel. The harvester must be capable of harvesting grass, sedge, wildflowers, herbs, and spices with a standard stripper header, with optional upgrades including a Shelbourne-Reynolds type header and a concave harvester bar. The solicitation (RFQ 86619) was posted on January 8, 2026, with responses due by February 10, 2026, at 10:00 a.m. Bidders must submit quotes via email to kmevans@dnr.in.gov or by mail to Kathy Evans at the Indiana DNR in Indianapolis. The evaluation process will weight each line item (unit price, crate charge, tariff charge, and shipping charge) at 25%, and all pricing must include comprehensive charges with no additional invoicing.

The procurement includes specific set-aside and preference provisions for various business types, with Minority and Women's Business Enterprise (MWBE) participation goals of 8% minority and 11% women, plus an additional 3% goal for Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders may claim preferences for U.S. Manufactured Product, Indiana Business, Indiana Manufactured, recycled content, and small business categories, requiring supporting documentation. Contractors must comply with federal and state laws, maintain drug-free workplace certification, register with the Secretary of State, verify employment eligibility through E-Verify, and provide nondiscrimination certifications. The procurement requires a 90-day warranty or manufacturer's standard warranty, whichever is longer. All payments will be processed through electronic funds transfer in accordance with state fiscal policies, and the delivery location is specified as the Nature Preserves Field Office in Winslow, Indiana. While no specific award value is listed, the solicitation suggests a focused procurement for a specialized agricultural equipment piece.