See Attachment for All RFP Details

Suttons Bay Public Schools in Michigan issued a Request for Proposals on May 14, 2019, for the purchase and installation of projectors across approximately 50 classrooms throughout the school district. The deadline for proposal submission is May 30, 2019, at 2:00 p.m., with deliverables to be presented to the Chief Operating Officer at the district's administrative office in Suttons Bay. Proposers must submit sealed proposals that include an original and three copies of all materials, along with a 5% bid bond, certified check, or letter of credit. The RFP requires base bid pricing for equipment and installation, with mandatory alternative pricing for a two-year warranty on projectors and optional alternative pricing for additional services. The anticipated contract award date is June 17, 2019, with service commencement on July 1, 2019, and substantial completion required by August 20, 2019; the deadline for clarification requests is May 23, 2019. Contractors must demonstrate relevant experience serving similar K-12 school districts and provide at least three references from entities receiving comparable services. Successful bidders must maintain comprehensive insurance coverage, including workers' compensation, general liability of $1,000,000 per occurrence with $2,000,000 general aggregate, and automobile liability of $1,000,000 combined single limit, with performance and payment bonds equal to 100% of the contract amount required if the bid exceeds $50,000.

The RFP does not specify set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are noted. The school district is a tax-exempt entity, and all sales, use, and other taxes are the contractor's responsibility. While no specific budget range or award value is listed in the RFP, the contract's financial scope can be estimated by the 100% bonding requirement threshold of $50,000 for projects of that magnitude or greater. The district reserves the right to award the contract to the lowest responsible bidder and to reject any or all proposals, while retaining the ability to negotiate contract terms with selected contractors.