Security cameras - everfocus EHD 930 f

The West Virginia Department of Administration Purchasing Division is seeking to procure twelve (12) Everfocus EHD 930 F 1080p Full HD True Day/Night Outdoor IR Vandal Dome Security Cameras for the Salem Correctional Center located in Harrison County. The Request for Quotation (RFQ) solicitation number SCO1900000008 mandates specific technical requirements for the cameras, including effective pixel specifications, progressive scanning, operating temperature ranges between -40°F to 140°F, weatherproof ratings, vandal-resistant design, and infrared capabilities. Vendors must submit unit and total pricing for the twelve cameras, with delivery required within 30 calendar days of the purchase order. The solicitation's key deadline schedule includes a question submission deadline of January 28, 2019, and a final response deadline of January 31, 2019 at 4:00 PM. The contract will be awarded to the vendor offering the lowest overall total cost, with the procurement specifically targeting the Everfocus EHD930F model matching the precise technical specifications outlined in the documentation.

The state provides preferences for West Virginia resident vendors and encourages participation from small, women-owned, and minority-owned businesses. While no specific set-aside percentages are explicitly defined, the solicitation indicates a preference framework for these business categories. Vendors must complete a Purchasing Affidavit confirming they are not in default on any monetary obligations to the state and are not in employer default as defined by West Virginia Code. The contract may be renewed for successive one-year terms, with funding contingent upon legislative appropriations. The state reserves the right to cancel the contract with 30 days written notice. Pricing is fixed at $12 per camera for a total contract value of $144, with vendors required to provide comprehensive insurance, appropriate licensing, and potentially performance/payment bonds. The procurement allows for return of unacceptable or incorrectly ordered items, providing the agency with remedies in case of vendor non-compliance.