Security Access Gate Services

The City of Austin, through its Austin-Bergstrom International Airport division, is soliciting bids via Invitation for Bid (IFB) 8100 SSC1032 for comprehensive maintenance, repair, installation, and modernization services for security access gates throughout the airport facility. The procurement encompasses inspection, routine preventative maintenance, emergency repairs available 24/7/365, specialized welding services, and parts replacement for motorized sliding and swinging gates used for vehicular and pedestrian traffic access. Qualified contractors must demonstrate a minimum of five years of continuous experience with automatic gate maintenance for similarly sized industrial organizations, employ certified technicians with at least two years of relevant experience, and maintain certified welders with five years of aluminum welding experience. The contract includes specific deliverables such as an initial assessment of 43 gates within 20 days of award, quarterly preventative maintenance, maintenance of a parts inventory at the airport facility, and strict response time requirements including two-hour callbacks during business hours and four-hour after-hours responses. The bid evaluation criteria emphasize fixed unit rates for labor services (estimated at 1,000 technician hours and 150 welder hours annually), percentage discounts off manufacturer suggested retail prices for replacement parts (not exceeding 20 percent markup), and a 36-month initial contract term with optional extensions of up to two additional 12-month periods. Bids must be submitted by April 28, 2026, at 2:00 PM CT with public opening at 3:00 PM the same day; questions must be submitted by April 10, 2026, at 4:00 PM CT. All contractor personnel require security badge clearance following a 10-year background investigation, and work must comply with OSHA safety standards, airport security protocols, and environmental regulations.

This procurement contains no minority or women-owned business enterprise (MBE-WBE) subcontracting goals or set-aside designations, though the City of Austin maintains optional Local Business Preference and Small Business Preference programs for qualifying offerors. All offerors must comply with the City's Living Wage Program, maintaining a minimum wage rate of $22.05 per hour for all employees and subcontractors directly assigned to the contract, and must certify non-participation in LGBTQ+ conversion therapy practices. Contractors are responsible for obtaining and maintaining comprehensive insurance coverage throughout the contract duration, including Worker's Compensation and Employers' Liability Insurance with minimum limits of $1,000,000 per occurrence, Commercial General Liability Insurance with minimum limits of $5,000,000 per occurrence, and Business Automobile Liability Insurance with combined single limits of $1,000,000 per accident (or $5,000,000 per accident for work within the airport operational area). The City reserves the right to award a single contract or multiple awards based on cost or other criteria deemed advantageous, and no specific budget or award value ranges are disclosed in the solicitation materials. All insurance policies must be provided by companies authorized to conduct business in Texas with an A.M. Best rating of B+VII or better, with the City named as an additional insured party.