IFB_8100_SSC1032_0600_v1.xlsx

XLSX spreadsheet 48 KB Posted Mar 30, 2026

Attached to: Security Access Gate Services
Solicitation number: IFB 8100 SSC1032
Issued by: Texas

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Written by GovTribe AI · Mar 31, 2026

Summary of IFB 8100 SSC1032 Security Access Gate Services

This is a bid sheet for Invitation for Bid (IFB) 8100 SSC1032 issued by the City of Austin for maintenance, repair, installation, and replacement services for security access gates at Austin-Bergstrom International Airport (AUS). The solicitation requires offerors to provide comprehensive services across multiple categories: an initial assessment of 43 gates, hourly labor rates for technicians and welders during normal business hours (Monday-Friday, 6:00 a.m. to 6:00 p.m. CST) with estimated annual usage of 1,000 technician hours and 150 welder hours, hourly rates for non-regular hours (evenings, weekends, and city-observed holidays) with estimated 40 annual hours per classification, quarterly preventative maintenance for 43 specified gates across multiple locations and manufacturers, and a spare parts inventory. The contract requires documentation of minimum five years of continuous experience in automatic gate maintenance and repair, qualified technicians with relevant experience and certifications, certified welders with minimum five years of aluminum welding experience, on-call technician availability with at least two years of commercial gate repair experience, and a warranty statement for workmanship and materials.

Category 6 represents non-specified service parts, new gates, and replacement parts with an estimated annual spending need of $60,000, for which offerors must submit a percentage markup to costs not exceeding 20 percent. All pricing must be all-inclusive and shall not allow separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The offeror must provide all tools, labor, travel, equipment, and materials necessary to perform services. Delivery is FOB Destination, prepaid, using common carrier methods. The City reserves the right to award a single contract or multiple awards based on cost or other criteria deemed advantageous, and reserves the right to add locations, delete gates, and modify departments during the contract term.

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File	Type	Posted
IFB_8100_SSC1032_PAC2_v1.pdf	PDF	Mar 30, 2026
IFB_8100_SSC1032_ATT_v1.docx	DOCX document	Mar 30, 2026
IFB_8100_SSC1032_PAC1_v1.docx	DOCX document	Mar 30, 2026

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BID SHEET-SEC 0600

PRICING SHEET

CITY OF AUSTIN - AUSTIN AVIATION

SECURITY ACCESS GATE SERVICES

SOLICITATION NO.:	IFB 8100 SSC1032
BUYER:	Sydney Ceder
Special Instructions: Offerors must use this Bid Sheet to submit pricing. Be advised that altering the bid sheet or taking exceptions to any portion of the solicitation will jeopardize acceptance of your Offer.

The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.

A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.

Prices offered on the bid sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.

The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City. The City reserves the right to add locations, additional gates, delete gates, and add departments, during the course of this contract.

CATEGORY 1 - INITIAL ASSESSMENT OF AUS GATES

One time assessment shall be completed on all gates to include labor, equipment and transportation.

Written assessment report shall be provided to Contract Manager or Department Designee.

	ITEM NO.	ITEM DESCRIPTION
SCOPE OF WORK REFERENCE	UNIT OF MEASURE	ESTIMATED QUANTITY OF GATES	EACH	EXTENDED PRICE
	1.1	Assessment of AUS Gates		7.0	EA	43
	SUBTOTAL FOR CATEGORY 1 =						$ - 0

	CATEGORY 2 - HOURLY LABOR RATE FOR REPAIR, INSTALLATION OR REPLACEMENT OF NEW GATES FOR NORMAL BUSINESS HOURS
	ITEM NO.	ITEM DESCRIPTION
SCOPE OF WORK REFERENCE	UNIT OF MEASURE	ESTIMATED ANNUAL HOURS	HOURLY RATE	EXTENDED PRICE
	2.1	Normal Business Hours: Technician:
Monday- Friday 6:00 a.m. to 6:00 p.m. CST		9.0	Hour	1,000	$ - 0	$ - 0
	2.2	Normal Business Hours: Welder:
Monday- Friday 6:00 a.m. to 6:00 p.m. CST		9.0	Hour	150	$ - 0	$ - 0
	2.3	Normal Business Hours:

Emergency Services

Monday - Friday 6:00 a.m. to 6:00 p.m. CST		9.0	Hour	120	$ - 0	$ - 0
	SUBTOTAL FOR CATEGORY 2 =						$ - 0

	CATEGORY 3 - LABOR RATE/ REPAIR RATE FOR NON-REGULAR HOURS
	ITEM NO.	ITEM DESCRIPTION
SCOPE OF WORK REFERENCE	UNIT OF MEASURE	ESTIMATED ANNUAL HOURS	HOURLY RATE	EXTENDED PRICE
	3.1	Non-Regular Hours: Technician
Monday - Friday 6:01 p.m. to 5:59 a.m., CST, Weekends, and City Observed Holidays		9.0	Hour	40	$ - 0	$ - 0
	3.2	Non-Regular Hours: Welder
Monday - Friday 6:01 p.m. to 5:59 a.m., CST, Weekends, and City Observed Holidays		9.0	Hour	40	$ - 0	$ - 0
	3.3	Non-Regular Hours:

Emergency Repair Services

Monday - Friday 6:01 p.m. to 5:59 a.m., CST, Weekends, and City Observed Holidays		9.0	Hour	40	$ - 0	$ - 0
	SUBTOTAL FOR CATEGORY 3 =						$ - 0

CATEGORY 4 - QUARTERLY PREVENTATIVE MAINTENANCE

The Contractor shall provide all equipment, materials, labor, tools, specialized equipment, insurance, permits, incidentals, expendable items, personnel protective equipment, and transportation necessary for proper execution and completion of the quarterly preventive maintenance services.

ITEM NO.	GATE	MANUFACTURE/OPERATION	GATE SIZE	CONTROLLER	ANNUAL QUANTITY	QUARTERLY RATE	EXTENDED PRICE
4.1	E102	Tymetal HySecurity / Slide	46'-6" x 5'-5"	222 DS ST	4	$ - 0	$ - 0
4.2	E103	V-MAG / Slide	48'-1" x 5'-9"	VM 1420	4	$ - 0	$ - 0
4.3	E105	Tymetal HySecurity / Slide	38'-6" x 6'-7"	222 DS ST	4	$ - 0	$ - 0
4.4	E140	Tymetal HySecurity / Slide	35'-10" x 6'-7"	222 DS ST	4	$ - 0	$ - 0
4.5	E105	TyMetal HySecurity / Slide	6'6" x 79'	222 DS ST	4	$ - 0	$ - 0
4.6	E110	TyMetal HySecurity / Slide	38'-1" x 9'-7"	222 DX ST	4	$ - 0	$ - 0
4.7	E110	Slide	38'-1" x 9'-7"	222 DX ST	4	$ - 0	$ - 0
4.8	E115	TyMetal HySecurity / Slide	9' x 33'	222 DX ST	4	$ - 0	$ - 0
4.9	E153	Tymetal HySecurity / Slide	42' x 6'-10"	222 DX ST	4	$ - 0	$ - 0
4.10	E220	Viking B & B Slide	33'-11" x 6'-5"	222 DX ST	4	$ - 0	$ - 0
4.11	E249	Slide	33'-11" x 6'-5"	222 DX ST	4	$ - 0	$ - 0
4.12	E825 Entry	Tymetal Hysecurity Slide	24' x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.13	E825 Exit	Tymetal Hysecurity Slide	24' x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.14	E830 Entry	Tymetal Hysecurity Slide	31'-6" x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.15	E830 Exit	Tymetal Hysecurity Slide	31'-6" x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.16	E835 Entry	Tymetal Hysecurity Slide	33' x 6'-9"	222 DX ST	4	$ - 0	$ - 0
417	E835 Exit	Tymetal Hysecurity Slide	31'-6" x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.18	E840 Entry	Tymetal Hysecurity Slide	23'-3" x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.19	E840 Exit	Tymetal Hysecurity Slide	23'-3" x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.20	E845 Entry	Tymetal Hysecurity Slide	24' x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.21	E845 Exit	Tymetal Hysecurity Slide	24' x 6'-9"	222 DX ST	4	$ - 0	$ - 0
4.22	W 115	TyMetal HySecurity / Slide	9'6 x 15'	HRG 220-B-ST	4	$ - 0	$ - 0
4.23	W153	Slide	41'-10" x 6'-4"	222 DX ST	4	$ - 0	$ - 0
4.24	W 123	TyMetal HySecurity / Slide	41'-10" x 6'-4"	222 DX ST	4	$ - 0	$ - 0
4.25	W 125	TyMetal HySecurity / Slide	42'-8" x 8'	222 DX ST	4	$ - 0	$ - 0
4.26	W 130	TyMetal HySecurity / Slide	42'-7" x 6'-7"	222 DX ST	4	$ - 0	$ - 0
4.27	W133	TyMetal HySecurity / Slide	40'-6" x 6'-8"	222 DX ST	4	$ - 0	$ - 0
4.28	W 155	TyMetal HySecurity / Slide	36'-6" x 6'-7"	222 DS ST	4	$ - 0	$ - 0
4.29	W 170	TyMetal HySecurity / Slide	40'-5" x 6'-7"	222 DS ST	4	$ - 0	$ - 0
4.30	W 175	TyMetal HySecurity / Slide	36' x 6'-6"	222 DS ST	4	$ - 0	$ - 0
4.31	W 180	TyMetal HySecurity / Slide	36'-5" x 6'-6"	222 DX ST	4	$ - 0	$ - 0
4.32	W 190	TyMetal HySecurity / Slide	6'6 x 38'	222 DX ST	4	$ - 0	$ - 0
4.33	W 195	Viking HySecurity / Slide	15'-7" x 7'-10"	HRG 220-B-ST	4	$ - 0	$ - 0
4.34	W 205	TyMetal HySecurity / Slide	43'-6" x 6'-8"	222 DX ST	4	$ - 0	$ - 0
4.35	W 210	TyMetal HySecurity / Slide	25' x 7'-2"	222 DS ST	4	$ - 0	$ - 0
4.36	W218	V-MAG / Slide	45' x 9'-7"	222 DS ST	4	$ - 0	$ - 0
4.37	W 240	TyMetal HySecurity / Slide	6'6 x 36'	222 DS ST	4	$ - 0	$ - 0
4.38	W 250	TyMetal HySecurity / Slide	36' x 7'-8"	222 DX ST	4	$ - 0	$ - 0
4.39	W 280	TyMetal HySecurity / Slide	36'-3" x 7'-7"	222 DX ST	4	$ - 0	$ - 0
4.40	W 285	TyMetal HySecurity / Slide	36'-3" x 7'-7"	222 DS ST	4	$ - 0	$ - 0
4.41	W300	TyMetal HySecurity / Slide	36'-2" x 6'-9"	222 DS ST	4	$ - 0	$ - 0
4.42	W 305	TyMetal HySecurity / Slide	36'-6" x 6'-7"	222 DS ST	4	$ - 0	$ - 0
4.43	FFW-L1 (Split)	V-MAG / Double Center Slide	22'-7" x 6;-7"	222 DS ST	4	$ - 0	$ - 0
TOTAL EXTENDED PRICE FOR CATEGORY 4 =							$ - 0

CATEGORY 5 - SPARE PARTS LIST

ITEM NO.	ITEM DESCRIPTION	PART NUMBER	UNIT	QUANTITY	UNIT PRICE	EXTENDED PRICE
5.1	HY5A Vehicle Detector	mx000041	Each	5	$ - 0	$ - 0
5.2	Cable assy, control to display	mx000046	Each	5	$ - 0	$ - 0
5.3	IES Sensor replacement kit	mx000091	Each	13	$ - 0	$ - 0
5.4	Valve, solenoid, 2P4W, 3000 PSI	mx000172	Each	8	$ - 0	$ - 0
5.5	Coil, D-Type, 24V DC	mx000184	Each	8	$ - 0	$ - 0
5.6	Coil, P-Type, 24V DC	mx000185	Each	8	$ - 0	$ - 0
5.7	Keypad, 5 button, membrane	mx000343	Each	4	$ - 0	$ - 0
5.8	Contactor, 24V, 50/60 HRZ	mx000485	Each	13	$ - 0	$ - 0
5.9	Transformer, 120/ 208/ 240/ 480V	mx000486	Each	7	$ - 0	$ - 0
5.10	Power supply board	mx000487	Each	7	$ - 0	$ - 0
5.11	STC board, SD, AD, AC, V.4.24	mx000585-1	Each	7	$ - 0	$ - 0
5.12	STC board, SD, AD, DC, V.4.24	mx000585-2	Each	7	$ - 0	$ - 0
5.13	STC board, SR, AD, AC, V.4.24	mx000585-3	Each	7	$ - 0	$ - 0
5.14	STC board, SA, AD, AC, V.4.24	mx000585-5	Each	7	$ - 0	$ - 0
5.15	Download cable kit	mx000667	Each	6	$ - 0	$ - 0
5.16	Limit switch assy, ST SD	mx000672	Each	12	$ - 0	$ - 0
5.17	Display board	mx000678	Each	6	$ - 0	$ - 0
5.18	6" wheel and hardware	mx002707	Each	15	$ - 0	$ - 0
5.19	8" wheel and hardware	mx000690	Each	15	$ - 0	$ - 0
5.20	Motor, 60 HZ 1Æ, 1HP, 3450 RPM	mx000784	Each	5	$ - 0	$ - 0
5.21	Motor, 60 HZ 1Æ, 2HP, 3450 RPM	mx000785	Each	4	$ - 0	$ - 0
5.22	Limit switch assembly, SR	mx000866	Each	7	$ - 0	$ - 0
5.23	Start switch, 0.75 HP Baldor	mx000964	Each	6	$ - 0	$ - 0
5.24	Start switch, 1 & 2 HP, 60 HZ	mx000965	Each	6	$ - 0	$ - 0
5.25	Kit, limit ramp, type B rail	mx000968	Each	13	$ - 0	$ - 0
5.26	Limit switch, close, SA	mx000969	Each	13	$ - 0	$ - 0
5.27	Oil, 1 gal. uniflow	mx000970	Each	18	$ - 0	$ - 0
5.28	Coil, 24 vac, Delta	mx000973	Each	6	$ - 0	$ - 0
5.29	Motor assy, 10", rotor stator	mx001149	Each	3	$ - 0	$ - 0
5.30	Motor coupling kit	mx001650	Each	5	$ - 0	$ - 0
5.31	Jamieson HD 6" truck assembly	274006	Each	10	$ - 0	$ - 0
5.32	Jamieson HD 10" truck assembly	274010	Each	10	$ - 0	$ - 0
5.33	Tymetal super 8 HD fortress truck	24865	Each	10	$ - 0	$ - 0
5.34	MVP D-TEK 9V- 220V AC/DC	TBD	Each	13	$ - 0	$ - 0
5.35	Hy-Security Collar - Locking / Gate Wheel	35321	Each	13	$ - 0	$ - 0
5.36	Tymetal HySecurity / Cantilever / Slide	35'-10" x 6'-7"	Each	1	$ - 0	$ - 0
5.37	Tymetal HySecurity / Cantilever / Slide	36' x 6'-6"	Each	1	$ - 0	$ - 0
5.38	Tymetal HySecurity / Cantilever / Slide	40'-6" x 6'-8"	Each	1	$ - 0	$ - 0
5.39	Tymetal HySecurity / Cantilever / Slide	36'-7" x 7'-7"	Each	1	$ - 0	$ - 0
TOTAL EXTENDED PRICE FOR CATEGORY 5 =						$ - 0
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 5 =						$ - 0

CATEGORY 6 - NON-SPECIFIED SERVICE PARTS, NEW GATES, REPLACEMENT PARTS FOR GATES

CATEGORY 6 - NON-SPECIFIED SERVICE PARTS, NEW GATES, REPLACEMENT PARTS FOR GATES - Offerer Must Submit a Response to be considered.

The City estimates an annual spending need of $60,000 for service parts, new gates, replacement parts for gates and materials to complete these services.

Offeror shall be able to provide parts, new gates, replacement parts for gates and materials to complete these services. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into account all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, Texas area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 20%. A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City. The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.

	ITEM NO.	ITEM DESCRIPTION	TOTAL FOR CATEGORY 1
* ADDITIONAL PERCENTAGE		MARKUP TO COSTS
(PERCENTAGE)	EXTENDED PRICE
	6.1	Non-Specified Service Parts, New Gates, Replacement Parts and Materials as approved by the Contract Manager or Department Designee (Excludes parts and materials included in the maintenance service -- (not to exceed 20%)	$60,000.00	0%	$ 60,000.00
	TOTAL EXTENDED PRICE FOR CATEGORY 6 =				$60,000.00

	CATEGORY 7 - IFB CHECKLIST - REQUIRED
	ITEM NO.	ITEM DESCRIPTION		INCLUDED IN BID
	7.1	Offeror hereby certifies that the Contractor and all individuals under its control—including officers, authorized officials, employees, agents, and subcontractors—will fully comply with all applicable safety, operational, and security requirements, including successful completion of any required background checks. Failure by the Contractor or contractors personnel to comply with or pass the background check requirements set forth in this agreement shall constitute a material breach of this agreement. In such event, the City reserves the right to immediately terminate the Agreement, in whole or in part, without penalty or further obligation. Section 4.1		Yes
	7.2	Offeror has a minimum of five (5) years of continuous, demonstrable experience in performing automatic gate maintenance, inspection, modernization, replacement and repairs and attached documentation demonstrating this requirement. Section 4.2		Yes
	7.3	Offeror provided qualification statements and proof of experience for the service/repair technicians that will be assigned to this Contract with Offeror bid package. Qualification statements shall include technician qualifications, dates of related employment and summary of related experience. Contractor’s service/repair technicians shall have experience in maintenance, repair, replacement and installation of automatic access gates. Section 4.4		Yes
	7.4
Offeror provided welder certifications and proof of experience for the certified welders that are assigned to this Contract with Offer package. Welders shall have a minimum of five (5) years continuous experience in welding aluminum. Section 4.6			Yes
	7.5	Offeror provided documentation demonstrating on-call technician(s) shall have at least two (2) years of experience repairing commercial automatic gates. Section 4.5.1		Yes
	7.6	Offeror provided a statement of warranty for workmanship and materials Section 23.0		Yes

DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED

NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY:

DELIVERY METHOD: COMMON CARRIER (FedEx, PS) VENDOR DELIVERY

COMPANY NAME:

EMAIL ADDRESS:

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File details come from the government source that posted it. Updated Mar 31, 2026.