Sector Boundary and Staffing Study (Police Department)

Suffolk County, through the Office of Central Procurement on behalf of the Suffolk County Police Department, is seeking proposals for a Sector Boundary and Staffing Study via Request for Proposals (RFP) 2025-34. The procurement calls for qualified entities to conduct comprehensive research and analysis to determine optimal police sector boundaries, the appropriate number of sectors and sector cars, and efficient patrol deployment strategies. Deliverables include a detailed final report documenting methodology and analysis findings with specific recommendations for sector boundaries and patrol deployments, as well as development of a user-friendly interactive dashboard using commercially available software with accompanying staff training to enable independent system operation. Proposers must demonstrate general qualifications in law enforcement analysis and staffing studies, propose comprehensive technical services and products, and submit detailed cost proposals; evaluation will be weighted at 40 points for General Qualifications, 40 points for Proposed Technical Services/Products, and 20 points for Cost Proposal/Fee Schedule, with the county reserving the right to select a proposal other than the lowest-priced option. Critical dates include a non-mandatory Proposer's Conference on November 13, 2025, technical questions deadline of November 14, 2025, proposal submission deadline of December 3, 2025, and an anticipated contract term running from January 1, 2026, through December 31, 2026.

The RFP does not indicate specific set-asides for disadvantaged enterprises, though all proposers must comply with Suffolk County's comprehensive compliance requirements, including living wage certifications (minimum $17.21 per hour with health benefits or $17.36 without), non-collusion statements, immigration law compliance certifications, and union organizing non-interference provisions. Proposers must complete mandatory compliance forms from the Department of Labor, Licensing & Consumer Affairs and disclose organizational structures, criminal conviction histories, and potential conflicts of interest, with penalties for misrepresentation including future bid disqualification and financial penalties up to $100,000. The contract documents provided are templates without specific budget ranges or award values listed, though contractors should expect requirements for detailed documentation, county audit access to payroll records, insurance provisions, and compliance with various Suffolk County local laws including data security and privacy regulations. Cost proposals must be submitted separately as PDF files through the Bonfire portal, and the selected contractor will be bound by a standard Consultant/Personal Services Contract with terms contingent upon annual county legislative fund appropriation.