Secondary Complex Water Treatment Contract FY26-FY28

The State of Michigan, specifically the Department of Technology, Management and Budget, is seeking proposals for a Secondary Complex Water Treatment Contract (RFP 260000000132) covering fiscal years 2026-2028, targeting water treatment services for a 14-building campus in Dimondale, Michigan. The contract requires a vendor to provide comprehensive water treatment testing services, chemicals, and chemical feed equipment for two Rentech boilers, one Cleaver-Brooks boiler, and three Marley cooling towers. Key deliverables include weekly chemical testing and analysis, on-site visits at least weekly, and immediate response to system maintenance needs, with contractors required to maintain water quality standards above specified minimums. An optional pre-proposal meeting is scheduled for October 23, 2025, at 10:00 a.m. Eastern, with written questions due by October 24, 2025, at 3:00 p.m. Eastern. The proposal deadline is November 4, 2025, at 3:00 p.m. Eastern, with an anticipated contract start date of December 1, 2025. Proposals will be evaluated on a 100-point technical scoring scale, with 25 points allocated to each of four evaluation criteria: Statement of Work Section 1, Statement of Work Section 2, remaining Statement of Work sections, and the Vendor Questions Worksheet, with only proposals scoring 80 or more points having their pricing evaluated.

The procurement allows for two optional one-year renewal periods and includes potential considerations for Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business status during award determination. Bidders must submit a completed Confidential Treatment Form and demonstrate specific qualifications, including identifying key personnel such as a water quality engineer and a dedicated program manager with a toll-free customer service line. The State reserves the right to assess liquidated damages of $5,000 plus $100 per day for late or improper completion, and contractors must comply with prevailing wage requirements, provide material safety data sheets, and confirm that chemical products do not contain mercury, brominated flame retardants, or PFAS substances. While specific budget ranges are not explicitly stated, the contract specification notes that contracts equal to or exceeding $250,000 require State Administrative Board approval. Proposals must be submitted electronically through the SIGMA VSS system with a 30 MB file size limit per document, and all proposal materials will become public record upon receipt by the State.