Secondary Complex Water Treatment Contract FY26-FY28

The State of Michigan, specifically the Department of Technology, Management and Budget, is soliciting proposals for a Secondary Complex Water Treatment Contract (RFP 250000003013) covering fiscal years 2026-2028 for facilities located in Dimondale, Michigan. The procurement involves comprehensive water treatment services for the Central Energy Center, which operates a campus with 14 buildings, two cogeneration turbines, three cooling towers, and a thermal ice storage plant. Contractors must provide boler feedwater and cooling tower water treatment testing services, chemicals, and chemical feed equipment for two Rentech boilers, one Cleaver-Brooks boler, and three Marley cooling towers. Key deliverables include weekly chemical tests, physical inspections, and maintenance of water quality standards, with specific chemical usage quantities detailed for the chilled water loop, cooling towers, and boilers. The evaluation process will involve a technical review weighted across four key areas, each worth 25 points, with proposals required to score 80 or more technical points to advance to pricing evaluation. Proposals are due electronically by 3:00 p.m. Eastern on September 16, 2025, with an anticipated contract start date of October 1, 2025, and a three-year contract term with two additional one-year options available.

The solicitation includes potential preferences for qualified disabled veterans and service-disabled veteran-owned businesses, with the State reserving the right to consider factors beyond pricing such as Michigan economic impact, job creation, and total cost of ownership. Contractors must provide a dedicated account manager, a water quality engineer, and backup personnel, meeting specific technical support and reporting requirements. Pricing must be firm for the entire contract length, with potential adjustments based on documented cost changes. Electronic Funds Transfer (EFT) will be the primary payment method, and the State may impose liquidated damages for late or improper completion of contract activities. While specific budget ranges are not explicitly stated, the contract requires comprehensive pricing documentation, including one-time charges, fees, and potential ancillary expenses. The solicitation emphasizes independent proposal development, with a prohibition against communication or agreement between potential contractors. Contractors must submit proposals in both modifiable and PDF formats through www.michigan.gov/SIGMAVSS, demonstrating their capability to provide specialized water treatment services for a complex multi-building energy infrastructure.