Scoreboard Diagnostic and Repair Services

The City of Pasadena's Parks, Recreation & Community Services Department is seeking a qualified vendor to provide diagnostic and repair services for indoor and outdoor electronic scoreboards across multiple recreation centers, including Victory Park, Robinson Park, and Villa Parke Community Center. The contract, designated as Project ID 2025-Informal-0043, will run from April 1, 2025, to June 30, 2027. Vendors must possess a C-10 license and demonstrate capability to service various scoreboard models, both manual and electronic. The primary objectives include maintaining scoreboards in optimal working condition, providing emergency repair services with a maximum 2-business-day response time, and offering on-site staff training. Evaluation criteria will focus on the lowest Grand Total Price, with vendors required to submit detailed pricing for diagnostic, repair, and emergency repair hourly rates. Electronic proposals must be submitted through the City's eProcurement Portal by 2:00 pm on Monday, April 28, 2025, with a deadline for questions set for April 14, 2025. Vendors must also provide a minimum 90-day warranty on parts and labor and maintain comprehensive service records.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, though the required forms suggest potential opportunities for diverse business ownership reporting. Vendors must comply with local requirements including the Living Wage Ordinance and minimum wage regulations, and provide a 12-character Unique Entity Identifier (UEI) from SAM.gov as part of their submission. The contract requires vendors to submit a Relevant Experience Form documenting up to five previous projects, which will be used to assess qualifications. While specific budget ranges are not detailed in the provided documents, the comprehensive nature of the solicitation indicates a structured procurement process. Vendors must be prepared to provide an on-call number for after-hours emergencies, coordinate repairs with minimal disruption to facility operations, and submit detailed service reports. The contract is funded by the City of Pasadena and will require extensive documentation and compliance with municipal procurement standards.