School Yearbook Services

Conejo Valley Unified School District (CVUSD) in Ventura County, California, is seeking proposals for school yearbook services through a competitive Request for Proposals (RFP) process. The procurement targets yearbook production for five high schools: Century Academy, Conejo Valley High School, Newbury Park High School, Thousand Oaks High School, and Westlake High School, with potential optional expansion to middle school sites. The RFP requires vendors to provide comprehensive yearbook services, including production of yearbooks in multiple configurations: middle school yearbooks of 116 pages with 450 copies, and high school yearbooks ranging from 320 to 396 pages with print quantities between 800 and 1,375 copies. Evaluation criteria will assess proposers across 100 points, including responsiveness (20 points), qualifications and experience (20 points), track record with public school districts (10 points), specific experience with CVUSD sites (10 points), support for school sites and families (10 points), marketing support (10 points), and fee proposal (20 points). Key procurement dates include a January 7, 2026 deadline for RFP questions, proposal submissions due by January 14, 2026 at 2:00 PM (PT), tentative finalist interviews during the week of January 19, 2026, and anticipated contract award on February 4, 2026.

The RFP does not specify any specific set-aside designations or restrictions on respondent organizations. Proposals must be submitted electronically through the District's Bonfire Procurement Portal, with vendors required to complete 13 mandatory exhibits covering certifications such as non-collusion, Iran contracting, workers' compensation, non-discrimination, and drug-free workplace compliance. The initial contract term will run from July 1, 2026, through June 30, 2027, with four optional one-year renewal terms available. Proposals receiving a minimum of 80 points will be recommended for Board approval, with the unique approach allowing individual school sites to select their preferred vendor from the approved list. While specific budget ranges are not explicitly detailed, the RFP requires all costs to be F.O.B. school sites with freight included. No incumbent vendor information is provided in the documentation, and specific funding sources are not identified in the procurement materials.