1-RFP 2025-17 - School Yearbook Services.pdf

RFP #2025-17 – School Yearbook Services

Conejo Valley Unified School District Request for Proposals

RFP ISSUED: Monday, December 15, 2025

PUBLISHED RFP ADVERTISEMENTS: Monday, December 15, 2025 and Monday, December 22, 2025 DEADLINE FOR RFP QUESTIONS: Wednesday, January 7, 2026 at 2:00 PM (PT)

RFP DEADLINE: Wednesday, January 14, 2026 at 2:00 PM (PT)

NOTICE

Notice is hereby given that the Conejo Valley Unified School District (CVUSD), hereinafter referred to as the “District” or “CVUSD,” invites proposals from qualified firms for providing school yearbook services.

SUMMARY OF REQUEST

The District is requesting proposals from qualified firms who can provide the District with school yearbook services at five high school sites (Century Academy, Conejo Valley High School, Newbury Park High School, Thousand Oaks High School, and Westlake High School). Additional District middle school sites may be interested in yearbook services on an optional basis.

Any agreement(s) and/or contract(s) resulting from this Request for Proposals (RFP) may be negotiated separately from and consequent to this RFP.

SUBMISSION OF PROPOSALS

Proposals must be submitted electronically within the District’s Bonfire Procurement Portal (https://conejousd.bonfirehub.com/portal/?tab=openOpportunities) by no later than 2:00 PM (PT) on Wednesday, January 14, 2026. All electronic file submittals shall reference “RFP #2025-17 – School Yearbook Services,” and addressed to:

Tony Frutos Director of Purchasing Conejo Valley Unified School District 750 Mitchell Road Newbury Park, CA 91320

The District reserves the right to reject any or all proposals or to waive any irregularities therein.

https://conejousd.bonfirehub.com/portal/?tab=openOpportunities

TABLE OF CONTENTS

Page

I. Information and General Conditions 4

II. Scope of Services 6

III. Exhibits 8

A. No-Proposal Form B. Fee Proposal C. General Information D. Signature and Acknowledgements Form E. Reference Form F. Certification Regarding Debarment, Suspension or Other Ineligibility G. Non-Collusion Declaration H. Certification Regarding Iran Contracting Act I. Workers Compensation Certificate J. Certificate of Non-Discrimination K. Criminal Background Investigation / Fingerprinting Certification L. Drug-Free Workplace Certification M. Tobacco-Free Environment Certification N. Independent Contractor / Professional Services Agreement

I. INFORMATION AND GENERAL CONDITIONS

A. Brief Description of the District The CVUSD is located in the City of Thousand Oaks, County of Ventura (the “County”), State of California (the “State”). CVUSD provides services to twenty-seven (27) local schools and several out-of-district schools, serving more than fifteen thousand (15,000) students. CVUSD is governed by a five (5)-member Board of Education (“Board”).

B. Tentative Schedule of Events

RFP Item Date (and time, if applicable) RFP Issued December 15, 2025 Published RFP Advertisements December 15, 2025 and December 22, 2025 Deadline for RFP Questions January 7, 2026 at 2:00 PM (PT) RFP Deadline January 14, 2026 at 2:00 PM (PT) Tentative RFP Finalist(s) Interviews (if needed) The week of January 19, 2026 Tentative Contract Award February 4, 2026 Tentative Contract Start Date July 1, 2026

C. Submittal of Proposal

The proposal should be reviewed for accuracy before submission to the District since proposals may not be adjusted after submission to the District. The District will not be responsible for errors or omissions in any proposals. The District reserves the right to reject any or all proposals or to waive any irregularities therein.

D. Signatures

All proposals must include a signature of an authorized officer of the firm submitting the proposal. The name and title of the person shall be included following the signature. Failure to provide signatures on required forms shall result in rejection of proposal.

E. Withdrawal of Proposal A firm may withdraw its proposal by written request at any time before the RFP deadline.

F. Disqualified Proposal

Any proposal received after the RFP deadline shall be refused.

H. Evaluation Criteria

All proposals will be evaluated using the following evaluation criteria.

Evaluation Criteria

Points

1) The overall responsiveness of firm’s proposal to this RFP. 20

2) The firm’s yearbook services qualifications and experience. 20

3) The firm’s demonstrated track record of client success providing yearbook services for public school districts.

4) The firm’s demonstrated track record of providing yearbook services for CVUSD school sites specifically.

5) Support provided for school sites and families 10

6) Marketing support 10

7) Fee Proposal (Exhibit B) 20

Total Points 100

I. Personal Contact

In order to control information disseminated regarding this request, firms interested in submitting proposals are directed not to make personal contact with members of the District’s Board of Education and District staff, with the exception of the individual listed below.

Tony Frutos Director of Purchasing 750 Mitchell Road Newbury Park, CA 91320 afrutos@conejousd.org 805-498-4557, x7550

J. RFP Questions

Firms must submit written RFP questions electronically within the District’s Bonfire Procurement Portal (https://conejousd.bonfirehub.com/portal/?tab=openOpportunities) on or before 2:00 PM (PT) on January 7, 2026.

Any questions which, in the opinion of the District, warrant a reply or material changes to the scope of services or proposal procedures will only be transmitted in writing to the parties receiving this RFP.

Inquiries received after the specified date and time will not be accepted.

K. Time of Performance The initial term of the Contract(s) resulting from this RFP shall commence on July 1, 2026 and terminate on June 30, 2027. The Contract(s) may be extended by written amendment for four (4) optional one-year terms but shall not automatically renew.

L. Award Proposals that receive a minimum of 80 points on their evaluations will be recommended for Board approval as potential firms to provide yearbook services to school sites within our District pursuant to this RFP.

School sites will select their preferred firm based on the Board approved list. Board approval does not guarantee an award of contract. Board approved vendors that are not selected by any school sites will not be awarded a contract for yearbook services.

mailto:afrutos@conejousd.org https://conejousd.bonfirehub.com/portal/?tab=openOpportunities

II. SCOPE OF SERVICES

A. A successful proposer shall agree to contract with the District to provide the following specifications:

1. All work is to be performed by trained technicians directly employed by the proposer and fully experienced in performing the services required by these specifications.

2. Have state of the art digital printing facility to render yearbook printing services that are of good quality, free from faults and defects, and performed by skilled and qualified workers.

3. Provide a representative to assist yearbook staff with production of yearbook, including site visits as needed to support yearbook advisor and students in production and sales.

4. Arrange deadlines for proofs and/or other necessary actions to ensure production and delivery of yearbooks directly with each individual school site yearbook advisor by mutual agreement.

5. Proposer shall confirm timeframe for delivery from project launch to the delivery of the yearbooks by providing an implementation plan with timelines and specific tasks involved in the yearbook creation process for the individual school site.

6. It will be the responsibility of the proposer to furnish any and all necessary aid, assistance, and training for the production of the yearbook and to make arrangements for meetings and be available to meet with the yearbook advisors for the individual school sites as necessary.

7. Provide software and online platform for creation and sales of yearbooks. Some individual school sites must meet VPA UC A-G requirements. In this situation, Adobe CCS software must be accessible to all school site students from their school-issued Chromebook computers. If Adobe CCS software is required by an individual school site, the proposer should include the licensing fee for all Adobe CCS software for that school site.

8. Each individual school site is to be permitted originality in layout, design, page utilization, choice of materials, and other factors in preparation so long as it remains within the standard of limitations as established in the contract. Layouts shall be completely flexible. There shall be no limit as to the number of pictures on any one page. The proposer needs to provide proofing to the individual school site to ensure appropriateness.

9. For those yearbook photographs furnished by the school site, photograph reproduction shall be guaranteed by the proposer. If there is any question or doubt of the ability of the prints to reproduce, this fact shall be brought to the attention of the yearbook advisor. If there is still a desire to use the photograph, the proposer can request that the yearbook advisor acknowledge by signature the use of the photograph.

10. No materials or copy shall be accepted for gallery proof or other uses unless bearing the signature or indicated approval in writing by the yearbook advisor at an individual school site. The proposer shall acknowledge receipt of copy in writing upon its arrival.

11. If alternate materials and/or services are to be used, they must be approved by the school site and the cost or savings agreed upon, prior to use.

12. Accept online page submission. No double page requirement for submission of pages. If Adobe CCS software is required by a school site, plug-ins for submission should be included in the Adobe CCS software.

13. Proofs on all pages, cover, and end sheet.

14. Provide advanced marketing strategies and tools to assist the school sites in selling more yearbook advertisements, such as email, flyers, pre-made ads, widgets, links, banners, etc.

15. Furnish all necessary labor, resources, etc. for the provision of yearbook printing services.

16. Provide online ordering and purchasing for parents. Some individual school sites may request that yearbooks be sold through their student store and picked up from their student store as an option.

17. The delivery date for school site yearbooks shall be negotiated with each individual school site.

18. Irregular books will be reimbursed or replaced at the discretion of each individual school site.

19. A final invoice shall be submitted in duplicate directly to the school site yearbook advisor. The invoice shall indicate the total number of yearbooks purchased by that school site and shall include a detailed itemization of each charge incurred. Total payment will be made by June 30th each year after audit by the school site.

20. All costs shall be F.O.B. school sites, and all freight included. Costs of communication, including postage, letters, and telephone calls, etc., shall be the responsibility of the proposer.

21. Proposers package should include all handlings of senior parent dedication advertisements including marketing, sales, design, and initial submission of pages, utilizing design elements communicated by the yearbook advisor. Profits of advertisements sold go towards final invoice to decrease the final payment amount.

III. EXHIBITS

An exhibit labeled as “(Required Form)” must be completed and returned with proposal. Proposals received without all required forms completed may be considered non-responsive.

Exhibit

A. No-Proposal Form B. Fee Proposal (Required Form) C. General Information (Required Form) D. Signature and Acknowledgements Form (Required Form) E. Reference Form (Required Form) F. Certification Regarding Debarment, Suspension or Other Ineligibility (Required Form) G. Non-Collusion Declaration (Required Form) H. Certification Regarding Iran Contracting Act (Required Form) I. Workers Compensation Certificate (Required Form) J. Certificate of Non-Discrimination (Required Form) K. Criminal Background Investigation / Fingerprinting Certification (Required Form) L. Drug-Free Workplace Certification (Required Form) M. Tobacco-Free Environment Certification (Required Form) N. Independent Contractor / Professional Services Agreement (Example Only)

EXHIBIT A.

NO-PROPOSAL FORM

Please return this form only if you are not submitting a proposal for RFP #2025-17 – School Yearbook Services.

In accordance with applicable law and policies, CVUSD aims to procure the best supplies, equipment and services at the lowest possible prices. In furtherance of its competitive solicitation goals, CVUSD encourages feedback from firms that elect not to respond to RFPs. This feedback helps CVUSD improve future solicitations for commodities and services. CVUSD requests all firms that elect not to propose on this RFP to please complete the below form and return it to CVUSD by the RFP Deadline. Thank you in advance for your cooperation in this endeavor.

Firm’s Official Business Name:

Address:

Authorized Representative (Name and Title):

Phone:

Email:

Reasons for not submitting a proposal at this time:

Print Name

Signature

Date

EXHIBIT B.

FEE PROPOSAL

(Required Form)

This Fee Proposal must be duly executed and submitted with any proposal to CVUSD.

Fee proposals must include costs of supervisory personnel, labor, materials, equipment overhead, profit, and all other costs associated with providing the yearbook services requested within this RFP.

The following per book pricing are for comparison purposes only and must be completed for the respective services being proposed.

SERVICE SPECIFICATIONS PAGES

PER BOOK

QUANTITY

PRINTED

ESTIMATED

PRICE PER

BOOK

Middle School Yearbook

Trim Size: 8.5x11, Cover:

Full Color Custom Litho, Paper: 100# Legend Gloss

116 450

High School Yearbook (A)

Trim Size: 9x12, Cover:

Full Color Custom Litho, Paper: 80# Legend Matte

352 1200

High School Yearbook (B)

Trim Size: 9x12, Cover:

Custom Litho, Paper:

PREM 100# GL197

396 1375

High School Yearbook (C)

Trim Size: 9x12, Cover:

Four Color Cover, Paper:

100# Legend Matte 320 800

There shall be no minimum or maximum yearbook quantities required under an awarded contract.

The firm hereby agrees that its proposal is subject to all RFP #2025-17 – School Yearbook Services provisions, terms and conditions, attachments, exhibits, amendments and other applicable materials which are attached or incorporated by reference. The firm hereby agrees to promptly enter into an agreement/contract in substantial accordance with the RFP provisions, terms and conditions.

The firm hereby agrees that its attached proposal, of which this is part, is a firm irrevocable offer and valid for acceptance by the District for the period through and including June 30, 2026. The firm hereby agrees that if its proposal is accepted by the District, the firm shall provide the requested services in accordance with RFP #2025-17

– School Yearbook Services and as amended.

Name of Person Duly Authorized to Execute this Fee Proposal:

Duly Authorized Signature:

Title:

Date:

Firm Name:

Address:

Telephone:

Facsimile:

Email:

EXHIBIT C.

GENERAL INFORMATION

The firm shall furnish all of the following information accurately and completely. Failure to comply with this requirement may cause a proposal rejection. Additional sheets may be attached if necessary. “You” or “your” as used herein refers to the firm and/or any of its owners, officers, directors, shareholders, parties or principals.

If the same information is provided elsewhere in your proposal materials, then please clearly identify such in the following questions.

Please be advised that the District may request verbal or written clarifications or additional information or an interview or presentation at any time.

(1) Provide a profile of your firm that includes the legal form, home office location, local office location (if different), its history, vision, mission, and the number of years the firm has provided yearbook services to public school districts.

(2) Additionally, summarize the yearbook services that your firm provides to our District currently, if any, and which District school sites are currently being serviced by your firm and for how long.

(3) Describe the ways in which the firm will ensure successful and quality yearbook services for the District’s school sites.

(4) Provide a list of proposed changes, if any, to Exhibit N (Independent Contractor / Professional Services Agreement).

EXHIBIT D.

SIGNATURE AND ACKNOWLEDGEMENTS FORM

TO: Conejo Valley Unified School District FROM: (“Firm”)

The undersigned hereby certifies to CVUSD, subject to penalty of perjury pursuant to the laws of the State of California, that all the following is true and correct:

A. Firm is duly authorized to conduct business in the State of California, and County of Ventura, and is in good standing with the State of California. As of the date of this Proposal, Firm has required licenses, certifications, etc., all of which are in full force and effect to allow Firm to perform the services contemplated under this RFP.

B. Firm hereby represents and warrants that Firm is familiar with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done. Firm hereby further represents and warrants that Firm is sufficiently experienced and qualified to conduct the work under the Contract, will timely obtain the required insurance coverages with the requisite limits if awarded the Contract, and has sufficient financial and other resources to perform and complete the work in strict conformance with the Contract, including, but not limited to, the General Conditions.

C. Pursuant to and in compliance with this RFP and other documents relating thereto, Firm hereby proposes and agrees to perform, within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment, expendable equipment, and all utilities necessary to perform the Contract and all of the work required in connection with providing

School Yearbook Services all in strict conformity with the Specifications and other Contract Documents, including Addenda, as issued, all on file with CVUSD, for amounts set forth herein.

D. As specified in the Instructions, CVUSD reserves the right to accept or reject any or all proposals or to waive any irregularities or informalities in any proposals, or any portion thereof, and in the RFP process.

E. Firm acknowledges and agrees that this proposal shall not be withdrawn until June 30, 2026. Firm also acknowledges and agrees that the Firm selected for contract award through this RFP shall be required to enter into a written Contract with CVUSD within ten (10) calendar days, or as soon thereafter as reasonably demanded by CVUSD, from the date of receiving the Contract and provide all required insurance information.

Firm’s Official Business Name

Signature of Firm’s Authorized Representative

Typed or Printed Name of Firm’s Authorized Representative

Title of Firm’s Authorized Representative

EXHIBIT E.

REFERENCE FORM

A minimum of three (3) references from public agency clients (references from public school districts are preferred) must be provided. All information must be current and verifiable.

1. Client’s Name:______________________________________________________________

Client’s Main Business Address: ___________________________________________________

Contact Name and Title: __________________________________________________________

Contact’s E-mail:________________________________________________________________

Month and Year contract commenced and ended: _____________________________________

Type of work or service provided: __________________________________________________

2. Client’s Name:______________________________________________________________

Client’s Address: _______________________________________________________________

Contact Name and Title: __________________________________________________________

Contact’s E-mail:________________________________________________________________

Month and Year contract commenced and ended: _____________________________________

Type of work or service provided: __________________________________________________

3. Client’s Name:______________________________________________________________

Client’s Address: ________________________________________________________________

Contact Name and Title: __________________________________________________________

Contact’s E-mail:________________________________________________________________

Month and Year contract commenced and ended: _____________________________________

Type of work or service provided: __________________________________________________

EXHIBIT F.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR OTHER INELIGIBILITY

(FEDERAL EXECUTIVE ORDER 12549)

By executing this document, Firm certifies to the best of its knowledge and belief that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

B. Have not, within a three (3)-year period preceding the execution of this contractual instrument, been convicted of, or had a civil judgment rendered against them, for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state or local) or contract under a public transaction; or violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for, or otherwise criminally or civilly charged by any government entity (federal, state or local), with commission of any of the offenses enumerated in Section B above; and, D. Have not, within a three (3)-year period preceding the execution of this contractual instrument, had one or more public transactions (federal, state or local) terminated for cause or default.

Printed Name of Firm’s Authorized Representative

EXHIBIT G.

NON-COLLUSION DECLARATION

(Public Contract Code Section 7106)

The undersigned hereby declares:

I am the (insert title) of (insert name of Firm), the party making the foregoing proposal. The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or a sham. The Firm has not directly or indirectly induced or solicited any other Firm to put in a false or sham proposal. The Firm has not directly or indirectly colluded, conspired, connived, or agreed with any Firm or anyone else to put in a sham proposal, or to refrain from bidding. The Firm has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Firm or any other Firm, or to fix any overhead, profit, or cost element of the proposal price, or that of any other Firm. All statements contained in the proposal are true. The Firm has not, directly or indirectly, submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Firm that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Firm.

I declare under penalty of perjury pursuant to the laws of the State of California that the foregoing is true and correct, and that this declaration is executed on ____, 2026, at (city), (state).

Printed Name of Firm’s Authorized Representative

EXHIBIT H.

CERTIFICATION REGARDING IRAN CONTRACTING ACT

(Public Contract Code (“PCC”) Sections 2200, et seq.)

(Required Form)

The undersigned hereby certifies to CVUSD, subject to penalty for perjury pursuant to the laws of the State of California, that all of the following is true and correct:

1. I am a duly authorized representative of the Firm. As such, I have the full power to execute, and I hereby do execute this certification on behalf of the Firm.

2. The appropriate box is checked immediately below and the statement relating to the Firm’s status in regard to the Iran Contracting Act of 2010 (PCC Code Sections 2200, et seq.) following such box is true and correct with respect to the Firm. (Check only one box.)

The Firm is not: identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with PCC Section 2203(b); or a financial institution that extends, for forty-five (45) days or more, credit in the amount of twenty million dollars ($20,000,000.00) or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with PCC Section 2203(b), if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.

CVUSD has exempted the Firm from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, CVUSD will be unable to obtain the goods and or services to be provided pursuant to the Contract.

The maximum total amount payable to the Firm in connection with the Contract, as of the date of this certification, does not exceed one million dollars ($1,000,000.00).

3. The Firm is aware and acknowledges that in accordance with PCC Section 2205, false certification of this form may result in civil penalties equal to the greater of two hundred fifty thousand dollars ($250,000.00) or twice the Contract amount, termination of the Contract, and/or ineligibility to bid on contracts for three (3) years.

Name of Firm

Printed Name and Title of Firm’s Authorized Representative

EXHIBIT I.

WORKERS COMPENSATION CERTIFICATE

(Labor Code Section 1861)

(Required Form)

Agency: Conejo Valley Unified School District Project: RFP #2025-17 – School Yearbook Services Firm:

The undersigned hereby certifies to CVUSD, subject to penalty for perjury pursuant to the laws of the State of California, that all of the following is true and correct:

1. I am a duly authorized representative of Firm. As such, I have the full power to execute, and I hereby do execute, this certification on behalf of Firm.

2. Firm is aware of the provisions of Labor Code Sections 3700, et seq., which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code (including, but not limited to, by securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or as one employer in a group of employers) and Firm shall comply with such provisions before commencing the performance of the work for the Project, and maintain such compliance throughout the entirety of its performance of the work on the Project.

EXHIBIT J.

CERTIFICATE OF NON-DISCRIMINATION

Agency: Conejo Valley Unified School District Project: RFP #2025-17 – School Yearbook Services Firm: ______________________________________________________________________________________

The undersigned hereby certifies to CVUSD, subject to penalty for perjury pursuant to the laws of the State of California, that all of the following is true and correct:

1. I am a duly authorized representative of Firm. As such, I have the full power to execute, and I hereby do execute, this certification on behalf of Firm.

2. In accordance with applicable law, including, but not limited to, the California Fair Employment and Housing Act (Government Code Sections 12940, et seq.) and Labor Code Section 1735, and applicable CVUSD Policy, including, but not limited to, Board Policies No. 0410, 5145.3, 5145.7, and 5145.9, CVUSD is committed to equal opportunity for all individuals in education and notification consistent with applicable law. All CVUSD programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

Moreover, CVUSD programs and facilities, viewed in their entirety, shall be in compliance with the Americans with Disabilities Act and any implementing standards and/or regulations.

3. Firm is aware of the above-referenced laws and CVUSD Board Policies (collectively, the “Non- Discrimination Policies”). For the entire duration of the Contract, Firm agrees to comply with the Non- Discrimination Policies to require compliance with the Non-Discrimination Policies by Firm’s employees who provide services in relation to the Contract.

EXHIBIT K.

CRIMINAL BACKGROUND INVESTIGATION / FINGERPRINTING CERTIFICATION

Agency: Conejo Valley Unified School District Project: RFP #2025-17 – School Yearbook Services Firm: _____________________________________________________________________________

The undersigned does hereby certify to the governing board of CVUSD as follows:

1. I am a representative of Firm currently under contract with CVUSD; I am familiar with the facts herein certified; and I am authorized and qualified to execute this certificate on behalf of Firm.

2. Firm certifies that it has complied with the fingerprinting requirements of Education Code Section

45125.1 with respect to all Firm’s employees who may have contact with CVUSD pupils in the course of providing services pursuant to the Contract, and the California Department of Justice has determined that none of those employees has been convicted of a felony, as that term is defined in Education Code Section 45122.1.

3. Firm understands that Firm’s responsibility for background clearance extends to all of its employees coming into contact with CVUSD pupils regardless of whether those employees are officially designated as employees or acting as independent contractors of Firm.

4. A complete and accurate list of Firm’s employees who may come in contact with CVUSD pupils during the course and scope of the Contract is attached hereto.

5. Firm is aware, and agrees, that Firm’s failure to comply with this Certification for the entire term of the Contract may result in immediate termination of the Contract for cause.

Proper Name of Firm:

Signature:

Print Name:

Date:

EXHIBIT L.

DRUG-FREE WORKPLACE CERTIFICATION

(Required Form)

Agency: Conejo Valley Unified School District Project: RFP #2025-17 – School Yearbook Services Firm: ______________________________________________________________________________________

This Drug-Free Workplace Certification form is required from the successful Firm pursuant to Government Code Sections 8350, et seq., the Drug-Free Workplace Act of 1990 (the “Act”). The Act requires that every person or organization awarded a contract or grant for the procurement of any property or service from any state agency must certify that it will provide a drug-free workplace by doing certain specified acts. In addition, the Act provides that each contract or grant awarded by a state agency may be subject to suspension of payments or termination of the contract or grant, and the Firm or grantee may be subject to debarment from future contracting, if the contracting agency determines that specified acts have occurred. CVUSD is not a “state agency” as defined in the applicable section(s) of the Government Code, but CVUSD is a local agency under California law and requires all Firm on CVUSD projects to comply with the provisions and requirements of the Drug-Free Workplace Act of 1990.

Firm shall certify that it will provide a drug-free and alcohol-free workplace by doing all of the following:

a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person’s or organization’s workplace and specifying actions which will be taken against employees for violations of the prohibition.

b. Establishing a drug-free awareness program to inform employees about all of the following:

i. The dangers of drug abuse in the workplace;

ii. The person’s or organization’s policy of maintaining a drug-free workplace;

iii. The availability of drug counseling, rehabilitation, and employee-assistance programs; and

iv. The penalties that may be imposed upon employees for drug abuse violations.

c. Requiring that each employee engaged in the performance of the contract or grant be given a copy of the statement required above, and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement. I, the undersigned, agree to fulfill the terms and requirements of Government Code Section 8355 listed above and will publish a statement notifying employees concerning (a) the prohibition of controlled substance at the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by Section 8355(a), and requiring that the employee agree to abide by the terms of that statement.

I also understand that if CVUSD determines that I have either (a) made a false certification herein, or (b) violated this certification by failing to carry out the requirements of Section 8355, that the Contract awarded herein is subject to termination, suspension of payments, or both. I further understand that, should I violate the terms of the Act, I may be subject to debarment in accordance with the requirements of the Act.

I acknowledge that I am aware of the provisions of and hereby certify that I will adhere to the requirements of the Drug-Free Workplace Act of 1990.

Proper Name of Firm:

Signature:

Print Name:

EXHIBIT M.

TOBACCO-FREE ENVIRONMENT CERTIFICATION

(Required Form)

Agency: Conejo Valley Unified School District Project: RFP #2025-17 – School Yearbook Services Firm: ______________________________________________________________________________________

I am a duly authorized representative of Firm. On behalf of Firm, I, the undersigned, certify that Firm agrees that it will abide by and implement CVUSD’s Tobacco- Free Environment Policy, which is summarized below.

1. Pursuant to, without limitation, 20 U.S.C section 6083, Labor Code Sections 6400, et seq., Health and Safety Code Sections 104350, et seq., and CVUSD Board Policies 3513.3, 5131.6 and 5131.62, CVUSD’s Tobacco- Free Environment Policy prohibits the use of tobacco products and nicotine products at any time on CVUSD-owned or leased buildings, on CVUSD property and in vehicles used for CVUSD programs.

2. Tobacco products include, but are not limited to: (a) any product containing, made, or derived from tobacco or nicotine that is intended for human consumption, whether smoked, heated, chewed, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, including, but not limited to, cigarettes, cigars, little cigars, chewing tobacco, pipe tobacco, or snuff; (b) an electronic device that delivers nicotine or other vaporized liquids to the person inhaling from the device, including, but not limited to, an electronic cigarette, cigar, pipe, or hookah; and

(c) any component, part, or accessory of a tobacco product, whether or not sold separately. Smoking means inhaling, exhaling, burning, or carrying of any lighted or heated cigar, cigarette, pipe, tobacco, or plant product intended for inhalation, whether natural or synthetic, in any manner or form with and without nicotine, and includes the use of an electronic smoking device that creates aerosol or vapor or of any oral smoking device for the purpose of circumventing the prohibition of smoking.

3. Smoking or use of any tobacco-related product or disposal of any tobacco-related waste is prohibited within 25 feet of any playground, except on a public sidewalk located within 25 feet of the playground.

Moreover, any form of intimidation, threat, or retaliation against a person for attempting to enforce this policy is prohibited. Firm shall ensure that its employees, agents, and anyone else acting on its behalf complies with CVUSD’s tobacco-free policy throughout the entire term of the Contract.

I acknowledge that I am aware of CVUSD’s Tobacco-Free Environment Policy and hereby certify that I will adhere to the requirements of that policy and not permit any of Firm’s employees or agents to use tobacco and/or smoke on District facilities or any District site.

Proper Name of Firm:

Signature:

Print Name:

EXHIBIT N.

INDEPENDENT CONTRACTOR / PROFESSIONAL SERVICES AGREEMENT

(Example Only. See Link.)

END OF DOCUMENT AND END OF RFP

https://drive.google.com/file/d/13KuNMnM5ThXAkWsQ4tPqpIVoZ6VGG69O/view?usp=sharing

CERTIFICATE OF NON-DISCRIMINATION