School Safety Uniforms; RFQ#26-205

Richmond County School System in Augusta, Georgia is soliciting sealed bids through Request for Quotation (RFQ) #26-205 for comprehensive school safety uniforms and related equipment across 328 line items. The procurement encompasses base shirts for men and women in multiple sleeve lengths and sizes (XS through 6XL), Class A dress shirts from Flying Cross, tactical and cargo pants in LAPD Blue and Khaki colors, fleece jackets, weatherproof outerwear, traffic vests, headwear, and belts from manufacturers including 5.11 Tactical, Blauer, Neese, Uncle Mike's, Bianchi, and Gould & Goodrich. Additionally, the RFQ includes duty equipment such as holsters, pepper spray, batons, handcuffs, badges, insignia, flashlights, body armor, and drug testing kits. The successful vendor must be a single source provider capable of supplying all items on a two-year contract basis commencing July 1, 2026, and concluding June 30, 2028, with optional renewal for three additional one-year periods. Sealed bids must be received by 3:00 p.m. EST on Wednesday, May 27, 2026, at Richmond County School System offices located at 864 Broad Street, Augusta, Georgia 30901, with all deliveries directed to the School Safety Department at the same address. Vendors must bid on a minimum of 95 percent of all listed items to be considered for award, maintain stock inventory enabling 48-hour delivery for subsequent orders and six-week delivery for initial orders, and provide first-grade materials exclusively with one-year warranty coverage for defective items. Bid prices must remain firm throughout the two-year contract period, include all freight and delivery charges, exclude applicable taxes applicable to public school system purchases, and be supported by product liability insurance documentation, seamstress services for custom sizing, and recommended cleaning instructions.

The RFQ does not explicitly identify set-aside designations or restrictions limiting responses to disadvantaged enterprises, women-owned businesses, or minority-owned firms, indicating the procurement may be open to all qualified vendors. No incumbent vendor or current contractor information is specified in the available documentation. The Richmond County School System is exempt from state sales taxes, and successful vendors must comply with criminal background check requirements prohibiting assignment of registered sex offenders to school properties, E-Verify employment verification requirements, and maintenance of smoke-free work environments. The procurement documents do not disclose a specific budget allocation or award value range, requiring interested vendors to submit pricing proposals for evaluation against bid specifications and compliance criteria. Payment processing will not commence until all items and terms are verified as meeting bid specifications and acceptable condition, with a standard processing period of no less than 20 working days following award.