School District Moving Services

Charlevoix Public Schools issued a Request for Proposal (RFP) on September 26, 2019, for comprehensive moving services related to the relocation of Charlevoix Elementary School, with a closing deadline of October 15, 2019, at 2:00 p.m. The procurement encompasses three phases of moving operations scheduled for November 22-23, December 13-14, and December 20-21, with the objective of progressively relocating 50 percent of classroom materials in Phase 1, 90 percent in Phase 2, and completing the full transition by Phase 3. Services include transportation and relocation of 17 shelving units of books and 29 rolling library stacks, music equipment, athletic and gym equipment, art and kiln room supplies, cleaning equipment and supplies, kitchen equipment and supplies, and all materials from non-classroom spaces. Required qualifications include mandatory attendance at a walk-through site visit for all bidders, full-time on-site supervision with a minimum of one supervisor and one foreperson per team, provision of all equipment necessary for moving operations, and responsibility for protecting building finishes and repairing any damage to door frames, walls, floors, or cabinets incurred during the moving process. Bidders must submit lump sum proposals with detailed cost breakdowns itemizing supervision, manpower and crew rates, trucking, equipment, and other necessary items, along with certificates of insurance and daily or hourly rate pricing. The district reserved the right to select the vendor based on factors beyond price alone, emphasizing best value determination, with no overtime charges approved as additional costs and all moving activities required to be completed within the specified time windows.

The RFP documentation does not specify any set-aside designations or restrictions limiting responses to particular types of organizations, including disadvantaged enterprises, nor does it identify any incumbent vendors or current contractors. No existing infrastructure or technology integration requirements are noted in the scope of work. The district will provide packing supplies and dumpsters, while the vendor is responsible for all other moving equipment and logistics. The RFP does not disclose a specific award value or budget range, leaving the contract value to be determined through the competitive bidding process based on the submitted lump sum proposals. Proposal submissions were to be directed to Mike Ritter at the Charlevoix Public Schools district office in Charlevoix, Michigan.