Movers Scope of Work - RPF.pdf
PDF 67 KB Posted
- Attached to
- School District Moving Services
- Solicitation number
- RFP CHAR 190000003242 1
- Issued by
- Cass County, Michigan
About this file
Summary of Moving Services Request for Proposal
This is a Request for Proposal (RFP) issued by Charlevoix Public Schools for moving services related to the relocation of Charlevoix Elementary School. The proposal was issued on September 26, 2019, with a closing date of October 15, 2019, at 2:00 p.m., and submissions were to be directed to Mike Ritter at the district office in Charlevoix, Michigan. The scope of work encompasses comprehensive moving services across three phases scheduled for November 22-23, December 13-14, and December 20-21, with the objective of moving 50 percent of classroom materials in Phase 1, 90 percent in Phase 2, and completing the full transition by Phase 3. Services include the transportation of 17 shelving units of books and 29 rolling library stacks, music equipment, athletic and gym equipment, art and kiln room supplies, cleaning equipment and supplies, kitchen equipment and supplies, and all non-classroom spaces and materials. A mandatory walk-through site visit was required for all bidders, with failure to attend constituting a declination of the bidding opportunity. The district reserved the right to select the vendor based on factors beyond price alone, emphasizing best value determination.
Bidders were required to submit lump sum proposals with detailed cost breakdowns itemizing supervision, manpower and crew rates, trucking, equipment, and other necessary items. Full-time on-site supervision with a minimum of one supervisor and one foreperson per team was mandated, along with provision of all equipment necessary for moving operations and protection of building finishes. The mover was responsible for repairing any damage to door frames, walls, floors, or cabinets incurred during the moving process, with the construction manager documenting pre-move conditions through photography. Exclusions specified that the owner would handle computer, copier, printer, and phone relocation, would provide packing supplies, and would supply dumpsters. The RFP requested certificates of insurance and daily or hourly rate pricing for movers and equipment on-site. No overtime charges would be approved as an additional cost, and all moving activities were required to be completed within the specified time windows.
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REQUEST FOR PROPOSAL
Charlevoix Public Schools
School District Moving Services
Date of Issue: September 26, 2019
Proposal Closing Date: October 15, 2019, 2 p.m.
Proposal to received PRIOR TO date and time above.
RETURN TO:
Charlevoix Public Schools
Attn: Mike Ritter
104 E. St. Mary’s Drive
Charlevoix MI, 49720
231-547-8101
Charlevoix Public Schools is accepting bids for moving services.
Charlevoix Public Schools is an equal opportunity employer.
CHARLEVOIX REQUEST FOR PROPOSALS
MOVING SCOPE OF WORK FOR CHARLEVOIX ELEMENTARY SCHOOL
A. INCLUDES
1. Bidders will be required to provide a lump sum proposal. In addition, provide a separate, complete, detailed breakdown of costs as part of the response to this request for proposal that itemizes
a) supervision,
b) manpower (crewing),
c) wage rates,
d) trucking,
e) equipment costs, and
f) other items as necessary to provide a clear description of what is included in the proposal.
2. Provide a certificate of insurance.
3. Provide moving services per the moving schedule which defines our move dates (November 22-23, December 13-14, and December 20-21). Exact days may be subject to change. All moving must take place on the days determined. Mover is responsible to schedule crews and equipment to accomplish the work within the time allotted. Overtime will not be approved as an additional cost.
4. The mandatory walk through for the project will be the sole opportunity for bidders to review the full extent of the work. Failure to attend this walk through will constitute a declination of the opportunity to bid.
5. The Owner and Construction Manager will review the bids and select the vendor whose bid proposal best complies with the requirements and whose offer represents the best value to the Owner. The Owner and Construction Manager reserve the right to make the selection based on other factors besides price alone.
6. Move services will include, but not be limited to, the following:
a) Full-time on-site supervision when work of this bid category is being performed. On-site supervision must consist of (at a minimum) one on-site supervisor and one foreperson per team.
b) Move all file cabinets full or alternately unpack and repack file cabinets as necessary to transport them.
c) Provision of all equipment necessary to facilitate moving operations, including (but not limited to) trucks, dollies, wheeled carts, etc. Utilize library-type book carts for transporting books between faculty office locations and the media center.
d) Provide transportation for 17 shelving units of books and assure all other 29 rolling library stacks are maintained in order when transported to the new school.
e) Provide protections as necessary to prevent damage during moving and storage operations, both to items that are being moved and to existing finishes (e.g. flooring, walls, door frames, etc.) within the building.
f) Provide moving of all non-classroom spaces.
g) Provide moving of music equipment.
h) Provide moving of athletic/gym equipment.
i) Provide moving of art & kiln room supplies.
j) Provide moving of cleaning equipment & supplies as allowable.
k) Provide moving of kitchen equipment and supplies.
7. Repair of damage to door frames, walls, floors, cabinets etc. will be the responsibility of movers.
a) Construction manager will document conditions prior to each move by photograph.
8. Schedule of moves - Open Dates
a) November 22 - ½ day
b) November 23
c) December 13-14
d) December 20-21
B. EXCLUSIONS
1. Owner will move computers, copier/printers, and phones.
2. Packing supplies to be provided by Owner.
3. Dumpsters will be provided by Owner
C. UNIT PRICES
1. Daily/Hourly Rate for movers & equipment on site.
End of Bid Category
Internal District Plans for Moving Phase 1 (Goal- get 50% of classroom stuff moved)
● Monday, November 18 - Rooms available to staff at our new school.
● New tables and student desks placed in new rooms by furniture companies.
● Friday, November 22nd - Staff places boxes in the hallway during the day. Moving company moves boxes to the new building and into rooms (after school).
● Saturday, November 23rd - Moving company moves boxes to new building and into rooms.
Phase 2 (Goal- get 90% of classroom stuff moved)
● Friday, December 13 - Staff places boxes in the hallway during the day. Moving company moves boxes to the new building and into rooms (after school).
● Saturday, December 14 - Moving company moves boxes to new building and into rooms.
Phase 3 (goal- 100% moved)
● Friday, December 20th - Staff places boxes in the hallway. Moving company moves boxes, chairs and any other furniture into rooms. (students view movie? CHS helpers?)
● Saturday, December 21st - Moving company moves boxes, chairs and any other furniture into rooms.
January 6- Resume classes
January 6 through 24- Leftover items moved as needed by district.
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