Scdmv lexington branch HVAC

The South Carolina Department of Motor Vehicles (SCDMV) is seeking a licensed HVAC contractor to replace the existing 10-ton split system heat pump at the Lexington Branch office located at 122 Park Road, Lexington, SC. The procurement is an Invitation for Bid (IFB) for a comprehensive HVAC system replacement, which includes supplying and installing a new 410A unit with equivalent cooling and heating capacity, removing the 1999 manufactured system, and performing associated installation services. Key deliverables include complete system replacement, ductwork assessment, electrical system inspection, auxiliary drain pan and float switch installation, and thermostat replacement with a lockable thermostat box. Mandatory requirements include attending a site visit on March 12, 2024, at 1:00 PM, with failure to attend resulting in bid disqualification. Bid submissions are due online at www.procurement.sc.gov by April 1, 2024, at 11:00 AM, with questions accepted until March 13, 2024, at 12:00 PM. The contractor must complete the entire project within five business days of installation commencement, with work restricted to specific hours: 8:30 AM to 5:00 PM Monday, Tuesday, Thursday, and Friday, and 9:30 AM to 5:00 PM on Wednesday.

Bidders may claim South Carolina resident vendor, resident contractor, or resident subcontractor preferences as applicable under Section 11-35-1524 of the South Carolina Code. The contractor must be a licensed HVAC professional and carry comprehensive insurance, including $1,000,000 per occurrence for commercial general liability, auto liability, and workers' compensation. Warranty requirements mandate at least five years coverage for the compressor, one year for parts, and one year for labor. Additional requirements include completing the SCDMV AD-503B Non-Disclosure and Due Diligence form, with any weekend or after-hours workers subject to background checks. The solicitation requires a fixed-price bid format with unit pricing for the HVAC unit, thermostat, and labor costs. While no specific budget range is explicitly stated, the project involves a single-line item replacement of a 10-ton HVAC system, suggesting a moderate-scale infrastructure investment. Invoicing will be completed electronically via email to AP.invoices@SCDMV.net upon project completion, with the anticipated award date of April 4, 2024.