Scdjj CEC HVAC units

The South Carolina Department of Juvenile Justice (SCDJJ) Procurement Department is seeking bids for the replacement of HVAC units at the Coastal Evaluation Center located in Ridgeville, Richland County. The procurement involves removing and replacing six existing HVAC units: two Marvair Model AVP24HPD06-1000 units, which will be replaced with Mitsubishi P series 2-ton heat pump mini splits with cassette-style air handlers, and four Trane XE 1000 Model TWR024C100A5 units, which will be replaced with new commercial split heat pumps featuring 8K heat strips. Acceptable replacement brands are limited to Trane, Marvair, Mitsubishi, and Daikin. Contractors must provide units with a minimum one-year parts and labor warranty and a five-year compressor warranty, and all new equipment must be delivered within thirty days of purchase order receipt. The solicitation was originally issued on March 6, 2024, with a mandatory site visit scheduled for March 13, 2024, at 10:00 AM. Key deadlines include a question submission deadline of March 13, 2024, at 5:00 PM, and an offer submission deadline of April 3, 2024, at 3:00 PM. The award is anticipated on April 4, 2024, with a contract period from April 15, 2024, through April 14, 2029.

The solicitation does not specify any specific set-aside designations for disadvantaged enterprises. Contractors must complete a background investigation on all employees and subcontractors who may have contact with SCDJJ residents and must certify compliance with the Prison Rape Elimination Act (PREA). All offerors are required to be registered as South Carolina state vendors and must comply with the Contractor's Conduct Agreement and acknowledge SCDJJ security practices. Submission requirements include one online offer and one redacted submission through the South Carolina procurement website. Offerors must hold their offers open for a minimum of 180 calendar days after the opening date. While no specific incumbent vendors are identified, contractors are responsible for comprehensive installation services, including interior and exterior modifications, equipment disposal, building control reconnection, and providing 24/7/365 technical support. The solicitation does not specify a precise budget range or award value for the HVAC unit replacement project.