Scarsdale Sanitation Yard Vehicle Scale Replacement

The Village of Scarsdale in Westchester County, New York, is seeking sealed bids for a comprehensive Sanitation Yard Vehicle Scale Replacement project (VM Contract #1314) located at 110 Secor Road. The procurement involves replacing the existing truck scale with a new full bridge scale featuring individual deck modules, with a structural rated capacity of 100 tons and platform dimensions of 9'-10" wide by 23'-3" long. The project requires a complete installation including electrical infrastructure, gate operators, intercom systems, and digital weight indicators, with all necessary labor, equipment, and materials provided by the contractor. Sealed bids are due on Tuesday, June 18, 2024, at 2:00 PM, with a mandatory pre-bid meeting scheduled for Tuesday, June 4, 2024, at 11:00 AM at the project site. Contractors will be evaluated based on technical expertise, project history, and ability to meet specified requirements, with a bid deposit of at least 5% of the total lump sum bid price required. The contract is expected to be awarded on July 9, 2024, with construction start planned for July 22, 2024, and project completion targeted for October 18, 2024.

While no specific set-aside designations are mentioned, contractors must comply with New York State prevailing wage requirements and labor laws. The project includes a $10,000 cash allowance as a separate line item and offers an optional add alternate for scale software/license compatibility with the Village's IT infrastructure, including operator training. Bidders must submit comprehensive documentation, including a Qualifications Sheet, three pages of Bid Proposal, and software documentation for engineer review. The project requires contractors to provide performance and payment bonds and demonstrate experience in similar vehicle scale installation projects. While no incumbent vendor is specified, the new scale system must integrate with existing infrastructure, with particular attention to software compatibility. The funding for this project will come directly from the Village of Scarsdale's municipal budget, though specific budget allocations are not explicitly detailed in the provided documents. Contractors will be provided a secured area within a fenced construction site for tool and equipment storage during the project implementation.