Scanners

The state of Illinois is seeking proposals for the procurement of scanners. The goods being procured are high-speed document scanners that can efficiently digitize large volumes of physical documents. The key objectives of this contract are to improve document management processes and increase the accessibility of important records through digital conversion. Qualified vendors should have experience providing enterprise-grade scanning hardware and software that can seamlessly integrate with the state's existing information technology infrastructure. Evaluation criteria will likely include device performance, cost-effectiveness, service and maintenance capabilities, and the vendor's track record of successful deployments in government or large organizational settings. Proposals are due by January 24, 2019, with no provision for site visits or a bidders' meeting prior to the submission deadline.

This opportunity does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The state has not disclosed any incumbent vendors or current contractors for these scanning services. While the announcement does not provide a specific budget range, it is reasonable to expect a contract award value in the mid-to-high six figure range, given the scale and importance of the state's document management modernization objectives.