Scale Parts and Maintenance

The Kansas Highway Patrol (KHP) is conducting a competitive Request for Proposal (RFP) for scale parts and maintenance services, with Event ID 17300-EVT0010429. The procurement seeks a qualified vendor to provide comprehensive maintenance, parts, and semi-annual certification services for highway scales located at multiple Kansas sites, including Kanorado, Liberal, Belleville, South Haven, Wabaunsee, and Olathe. Vendors must submit detailed cost proposals including percentage discounts off list or cost prices for parts and maintenance, hourly labor rates, mileage charges, and all-inclusive certification pricing for each location. The proposal period runs from August 12, 2025, to September 18, 2025, at 2:00 PM CST, with proposals to be submitted to the Department of Administration, Procurement and Contracts in Topeka. Bidders are required to obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and must comply with state requirements related to immigration reform and sexual harassment policies. The contract period will span from the award date through October 31, 2030, replacing previous contracts 47294 and 47295.

The solicitation includes potential preferences for Disabled Veteran Owned Businesses and Certified Business categories, encouraging participation from diverse business types. Vendors must disclose policies related to human trafficking and comply with state employment verification requirements. No monetary bid guarantee is required, and the state reserves the right to make multiple awards to bidders meeting or exceeding all requirements. While specific budget ranges are not explicitly stated, the procurement allows for incremental price increases not to exceed 5% annually, with payment terms set at net 30 days. The shipping destination is the KHP business address in Topeka, with a delivery due date of September 22, 2025. Vendors must be officially invited to bid and should be prepared for potential debarment if performance is unsatisfactory. The procurement will be conducted through the State of Kansas SMART Strategic Sourcing System, emphasizing a comprehensive and competitive selection process.