Scale inspections, calibrations, and as needed repairs for Lufkin State Supported Living Center (LFSSLC)

The Texas Health and Human Services Commission (HHSC) is seeking a contractor to perform scale inspections, calibrations, and repairs for the Lufkin State Supported Living Center (LFSSLC) through Invitation for Bid (IFB) No. HHS0016174. The procurement covers comprehensive preventive maintenance and testing of 17 medical and industrial scales from manufacturers like Health O Meter, Cardinal Detecto, and Rice Lake, including digital handrail scales, physician beam scales, chair scales, and wheelchair scales. The initial contract term runs from September 1, 2025, to August 31, 2026, with potential renewals for up to four additional one-year terms through August 31, 2030. Key requirements include the contractor being ISO 9001 registered, iLac-MRA/ISO 17025 accredited, and licensed to perform scale services. The bid response is due by May 28, 2025, at 10:30 AM, with evaluation criteria focusing on meeting requirements, performance delivery capabilities, and price, with HHSC seeking the best value to the State of Texas. Bidders must submit comprehensive documentation, including a Bidder Reference Form, Solicitation Affirmations, and a detailed pricing sheet demonstrating their operational capabilities and qualifications.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises. Potential bidders must comply with extensive legal and regulatory requirements, including verifications related to Texas bidder preferences, employment practices, business conduct, and specific prohibitions concerning issues like abortion funding and boycotts. The historical spend for similar services is approximately $9,999.00 for the period from September to August 31, 2025. Contractors must provide three verifiable references for similar contracts within the last three years and submit a comprehensive one-page narrative describing their experience and qualifications. The procurement requires detailed information about the bidder's company, including years in business, employee counts, geographic operational limits, industry certifications, and staff licenses. Bidders must demonstrate their ability to provide customer service, order fulfillment, safe shipping and handling, and supervisor oversight. Failure to submit complete documentation may result in bid disqualification, and the state emphasizes a thorough vetting process to ensure contractors have the necessary experience and resources to successfully perform the contracted services.