Scale Computing HCI Cluster Replacement

The Eastern Municipal Water District is seeking bids from authorized Scale Computing partners for Request for Bids #3922, a procurement valued at $1,000,000 or more for two Scale Computing HyperCore (HC) clusters. The scope of work includes the supply and delivery of seven total high-performance nodes—four nodes in Cluster #1 and three nodes in Cluster #4—each equipped with dual Intel Xeon Gold 6426Y processors, 1.5TB RAM per node, and hybrid NVMe/SAS storage configurations with 25Gb networking adapters. Deliverables encompass SC//HyperCore software licenses for a 60-month term, Scale Computing Move migration tools, two 10-packs of Scale Computing Migration Services, hardware installation and configuration services, 5-year hardware support with 24/7 ScaleCare Professional Support, thirty 25-gigabit direct attach copper cables, and operation and maintenance manuals. All pricing must be all-inclusive and represent the total contract value for the five-year term, accounting for labor, materials, equipment, transportation, overhead, profit, insurance, applicable sales and use taxes, tariffs, and all other costs necessary to perform the work. The successful bidder must be an authorized Scale Computing partner capable of executing the contract within ten calendar days of receipt and must meet an 80 percent on-time delivery rate with a 98 percent quality standard for goods received free of defects and errors. Key dates include a question submission deadline of February 19, 2026 at 5:00 PM, question responses due February 23, 2026, electronic bid submission deadline of February 27, 2026 at 3:00 PM through the EMWD e-Procurement portal, bid review on March 2, 2026, and supplier recommendation on March 3, 2026, with contract approval and project start date to be determined.

The RFB does not specify any set-aside designations for disadvantaged enterprises or women/minority-owned business enterprises, nor does it identify any incumbent vendors or current contractors. However, bidders must comply with the Iran Contracting Act Certification requirement, certifying under penalty of perjury that their company is not on the California Department of General Services' current list of persons engaged in investment activities in Iran and does not qualify as a financial institution extending $20,000,000 or more in credit to another person for 45 days or longer for energy sector services in Iran; failure to submit this certification may render a bid non-responsive. Material must be shipped F.O.B. Destination, freight prepaid, to the EMWD Operations and Maintenance Center Warehouse in Perris, California, in manufacturers' original and unopened crating. The district reserves the right to withhold award for ninety days following RFB submittal, and payment will be made following receipt and acceptance of invoices submitted to EMWD's Accounts Payable department. While the exact contract value is not specified in the documents, the procurement encompasses a comprehensive five-year hardware, software, and support agreement for enterprise-grade infrastructure, indicating a substantial investment in information technology infrastructure for the water district.