Satellite Radio/Phones to include Accessories/Installation

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid 758 2000000558 on behalf of the Energy and Environment Cabinet to establish an all-state master agreement for satellite radios, phones, accessories, and installation services for the Emergency Response Team. This procurement seeks bids on satellite communication equipment including phones and accessories from major vendors such as Hughes, Inmarsat, BlueCosmo, Iridium, Garmin, Globalstar, and MSAT, along with associated installation and connection services. The successful vendor must provide percentage discounts on all catalog items from the listed satellite service providers, installation services calculated at an average hourly rate, connection fees, and expedited delivery services with minimum five business-day fulfillment. The evaluation will be conducted using a best value-ranking approach based on three measurable criteria: minimum percentage discount off online commercial pricing (60 points), installation/connection fee services calculated as average hourly rate (30 points), and expedited delivery fee (10 points). The initial contract period is one year from the date of award with an option to extend for five additional one-year periods subject to written approval and potential renegotiation. Vendors' written questions were due by April 17, 2020 at 12:00 PM ET, with Commonwealth responses published by April 24, 2020, and the bid closing date was May 1, 2020 at 3:30 PM ET, with electronic submission required through the eProcurement system. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, with price increases prohibited during the first 12 months; thereafter, vendors may request increases based on industry-wide price changes with 30 days' written notice and justification. Delivery is required within 30 days of receipt of delivery order, with one percent per day deducted from invoices for each day delivery is late.

Kentucky resident bidders receive reciprocal preference consideration, while Kentucky Correctional Industries receives a 20-percent preference and qualified bidders receive a 15-percent preference. All bidders must execute an Annual Affidavit demonstrating compliance with Kentucky campaign finance laws, sales and use tax registration, non-delinquency on state taxes, and prohibitions against boycotting jurisdictions with which Kentucky maintains open trade; all subcontractors must be verified as compliant with restrictions outlined in KRS 11A.236. Resident bidder status requires entities to demonstrate authorization to transact business in Kentucky, Kentucky corporate income tax filing for one year prior to advertisement, unemployment insurance fund payments, and active workers' compensation policies. Qualified bidder status requires compliance with 200 KAR 5:410(3) standards, including nonprofit corporations furthering KRS Chapter 163 purposes and qualified nonprofit agencies for individuals with severe disabilities meeting seventy-five percent employment thresholds. The contract applies to all state agencies and political subdivisions under Kentucky statutes, and the solicitation does not specify a fixed contract value or budget range. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific infrastructure or technology integration requirements are detailed beyond the procurement of satellite communication equipment and services from the listed commercial providers.