Satellite Push-To-Talk Radios and Mobiles

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet Division of Equipment, issued Request for Bid (RFB) 758 2300000760 on May 17, 2023, for the procurement of Satellite Push-To-Talk Radios and Mobiles. This solicitation seeks 25 units each of ICOM brand satellite communication equipment and comprehensive accessories, including SAT 100M push-to-talk radio units, RoIP gateways, chargers, cables, belt clips, speaker microphones, antenna systems, earphones, headsets, and various connectivity adapters across 26 line items. Vendors must bid all line items as a Group All requirement; failure to do so will result in bid rejection. The procurement will be awarded on a best value basis utilizing a weighted scoring methodology of 90 points for price and 10 points for delivery performance, with the lowest-priced bidder receiving the maximum 90 points and all others scored proportionally. Pricing must be submitted F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes, with delivery timelines specified in working days. The initial contract term is one year from the award date with four optional one-year renewal periods available at the discretion of both parties. Written questions were due by May 23, 2023, at 10:00 AM ET, and the bid closing date is May 31, 2023, at 1:30 PM ET. Proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and all bids must be submitted electronically through the Commonwealth eProcurement system.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities receive preference equal to fifteen to twenty percent of maximum points awarded. All bidders must complete and submit required affidavits addressing campaign finance law compliance, resident bidder status, and qualified bidder status prior to contract award, which must be executed under penalty of perjury before a notary public and remain valid for one year from execution. Vendors are required to demonstrate authorization to conduct business in Kentucky, maintain current corporate income tax filings, unemployment insurance fund payments, and active workers' compensation policies. Failure to meet contracted delivery dates will result in a one percent daily deduction from the vendor's invoice. No incumbent vendors or current contractors are referenced in the solicitation documents. The contract documents do not provide an explicit budget ceiling or award value range; however, the solicitation indicates this is a procurement for the Kentucky Transportation Cabinet's emergency vehicle communication needs classified under commodity code 83881. All required documentation, including tax registration certificates, affidavits, and certificates of authority, must be submitted prior to award.