Satellite Push-To-Talk Radios and Mobiles

This Request for Bid (RFB 758 2300000698) was issued by the Commonwealth of Kentucky Finance and Administration Cabinet on April 24, 2023, on behalf of the Kentucky Transportation Cabinet Division of Equipment for the procurement of satellite push-to-talk radios and mobiles. The solicitation sought 24 units of ICOM satellite push-to-talk (PTT) radios with no substitutes permitted, specifically the SAT100M PTT radio model with speaker microphone and antenna unit. The comprehensive equipment package includes accessories such as BP300 batteries, BC-214N and BC-241 chargers, cables, antennas, earphones, headsets, microphones, and a VE-PG4 RoIP Gateway, with all equipment designated for delivery to the KYTC Division of Equipment Receiving Shop in Frankfort, Kentucky. The Commonwealth established a Master Agreement with an initial contract period of one year from the date of award and four optional one-year renewal periods available at the discretion of both parties. Bids were required to be submitted electronically through the Kentucky eProcurement System (Vendor Self Service), with written vendor questions due by May 1, 2023, at 10:00 AM ET and bids closing on May 8, 2023, at 1:30 PM ET. The award was to be made on a best value basis using a ranking approach with pricing weighted at 90 points and delivery time weighted at 10 points, for a total of 100 possible points, with late deliveries subject to one percent per day deductions from invoices.

Kentucky resident bidders and qualified bidders received preference points as specified under Kentucky law, with eligible applicants including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities. All bidders were required to submit tax registration forms, notarized affidavits confirming compliance with Kentucky campaign finance laws and other statutory requirements, certificates of authority for foreign entities, and EEO forms where applicable prior to contract award. Prices were required to be quoted F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax, with prices remaining firm for the first twelve months and any subsequent increases requiring industry-wide justification and thirty days' notice. No specific budget range or award value was disclosed in the solicitation documents. However, it should be noted that the Commonwealth issued a Solicitation Modification on April 24, 2023, announcing the cancellation of the entire RFB 758 2300000698 solicitation, rendering this procurement opportunity no longer available.