Satellite Phone Systems REBID

The Commonwealth of Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB 605 2100000695) on behalf of the Division of Incident Management for a rebid of satellite phone systems. The procurement seeks three units of Hughes G2 MSAT satellite radio/phones equipped with push-to-talk radio features, antennae, power cables, and magnetic mounts for vehicle and mobile applications, with the hardware procurement containing no service component. The solicitation requires that all equipment must be compatible with and operate on the same system as the agency's current satellite phone infrastructure. Evaluation will be based on a best-value approach with price weighted at 95 points and delivery time weighted at 5 points, with the lowest-priced bidder receiving maximum price points and subsequent bids scored proportionally; delivery time must be stated as a specific firm date with the fastest delivery receiving maximum points. The original bid closing date of May 27, 2021, was extended twice, with the final bid closing date of June 4, 2021, at 1:30 p.m. Eastern Time, and written questions were due by May 21, 2021, with Commonwealth responses provided by May 22, 2021. Bids must be submitted electronically through the Kentucky eProcurement system with no hard copies or email submissions accepted; all bids remain valid for a minimum of 90 calendar days after the closing date, and pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis with vendors responsible for all shipment and freight charges. The tentative award date was May 28, 2021, and a one percent per day deduction applies to the vendor's invoice for each day delivery is delayed beyond the contracted due date, excluding delays caused by factors outside the vendor's control.

The procurement includes reciprocal preferences for Kentucky resident bidders and qualified bidders, including a 20 percent preference for Kentucky Correctional Industries and a 15 percent preference for qualified nonprofit agencies serving individuals with severe disabilities, in accordance with KRS 45A.490-494 and 200 KAR 5:410. Vendors claiming Kentucky resident bidder status must submit a notarized affidavit confirming Kentucky business authorization, Kentucky income tax filing, unemployment insurance fund payments, and workers' compensation policy maintenance for the year preceding the bid date. All bidders and offerors must also complete an Annual Affidavit certifying compliance with Kentucky campaign finance laws, sales and use tax registration, and non-delinquency on state taxes and fees. No incumbent vendors or current contractors are identified in the solicitation documents. The contract represents a one-time purchase with no specified renewal options, and while no specific award value or budget range is disclosed in the available documentation, the bid sheet indicates pricing must be completed by vendors for each unit of the three satellite phone systems requested. Payment will be made within 30 working days of receipt of goods and vendor invoice, with a one percent monthly penalty applied for payments exceeding this timeframe.