Sarasota County Jail Awning Replacement

Sarasota County is soliciting quotes through a Quick Quote procurement process for the design, fabrication, delivery, and installation of a complete exterior awning replacement over the entrance door of the Sarasota County Jail located at 2020 Main Street, Sarasota, Florida. The awning must measure 28 feet 3 inches in overall width with a 12-foot projection and be constructed of all-welded, mill-finished aluminum tubing with one existing support post and one new 2-inch by 2-inch by 1/8-inch aluminum tubing pole at the north end. The fabric cover shall be exterior-grade material in Sherwin Williams SW 6195 color or closest match, designed to be tied on for easy removal during severe weather, and include white 7-inch block lettering reading "Entrance" on the front panel and "Sheriff" on the side panel with an 11-foot clearance notation. Bidders must submit references demonstrating similar awning installation experience, provide a pricing proposal as a lump sum contract, complete a reference form, and confirm compliance with the No Lobby Affirmation. Evaluation will be based on the lowest responsive and responsible bid price, with a maximum bid limit of $50,000. Critical deadlines include a non-mandatory pre-bid meeting on April 28, 2026 at 10:00 a.m. at the jail site, a question submission deadline of May 8, 2026 at 5:00 p.m., and bid submission deadline of May 13, 2026 at 2:30 p.m. through the electronic OpenGov Procurement portal. The contractor must obtain all necessary permits, schedule work to minimize interruption to jail operations, provide a one-year warranty or standard manufacturer warranty (whichever is greater), and complete the project within a County-specified timeframe.

The procurement documents do not identify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are referenced in the solicitation materials. The contractor is required to maintain comprehensive insurance coverage prior to commencing work, including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Business Auto Liability with a combined single limit of $1,000,000, and Workers Compensation at statutory limits with employer's liability coverage of $500,000 per accident. All insurance certificates must name Sarasota County Government as an additional insured and be submitted to Emily Wenstad in the General Services Department. The total project budget is capped at $50,000, with Sarasota County reserving the right to cancel the Quick Quote and re-solicit using another procurement method if no responsive bids are received under this threshold. Following award, the County may purchase additional quantities at the unit price quoted over a 30-day period and potentially continue purchasing for up to one year, provided total purchases do not exceed $50,000. Contact information for the procurement is Emily Wenstad, Business Professional III Supervisor, Sarasota County General Services Department, (941) 861-0561, ewenstad@scgov.net.