Sarasota County Fire Department (SCFD) Community Risk Reduction (CRR) Fire Safety Education Materials

Sarasota County, Florida is issuing an Invitation for Quotes (IFQ) to procure fire safety education materials for the Sarasota County Fire Department's Community Risk Reduction (CRR) Program. The procurement encompasses a one-time purchase of fire extinguisher training systems, smoke detectors, and fire alarms to support the department's community outreach initiatives. Specifically, the County seeks vendors to supply the BullsEye V3 fire extinguisher training system in both Base Package and Pro Package configurations, SM210 standard smoke alarms, and SKU 600100 hearing-impaired bedside fire alarm devices. Qualified offerors must be authorized distributors for the specified products and provide two references demonstrating fire safety equipment experience within the past seven years. All materials are warranted for one year or the manufacturer's standard warranty period, whichever is greater, with defective units to be replaced or repaired within thirty days of identification. Delivery is required within thirty days of purchase order receipt during normal business hours (Monday-Friday, 7:00 a.m.-5:00 p.m., excluding County holidays). The quote submission deadline is May 1, 2026, with additional details regarding bidder conferences and award timelines available in the OpenGov Procurement portal.

This contract is funded through a Fiscal Year 2024 Fire Prevention & Safety Grant from the U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA), which imposes federal compliance requirements and supersedes solicitation terms in cases of conflict. Local and American Business Preferences do not apply due to grant funding requirements; however, the County has indicated consideration of small businesses and minority-owned enterprises in subcontracting decisions. Vendors must maintain comprehensive insurance coverage including Workers' Compensation ($500,000 minimum), Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), and Business Automobile Liability ($1,000,000 combined single limit), with Sarasota County named as an additional insured. The quote must not exceed $150,000 per project or contract year, and the County reserves the right to make multiple awards per line item based on lowest responsive and responsible pricing. Federal requirements applicable to this grant-funded procurement include debarment and suspension certification for contracts exceeding $25,000, Byrd Anti-Lobbying compliance for awards of $100,000 or more, domestic product preferences, human trafficking attestations, and a five-year records retention obligation.