Santee wateree HVAC maint &repair (4)

The South Carolina Department of Mental Health (SCDMH) issued an Invitation for Bid (IFB) for comprehensive HVAC maintenance and repair services across four Santee Wateree mental health facilities located in Sumter, Camden, and Manning, SC. The solicitation (5400025052) requires a contractor to perform quarterly inspections, preventive maintenance, emergency repairs, filter changes, coil cleaning, refrigerant leak detection, control system calibration, and seasonal startup and shutdown procedures. Technicians must have a minimum of five years' experience and be capable of completing same-day or next-day repairs, depending on the time of service call. A mandatory pre-bid site visit was conducted on March 29, 2023, at 10:00 AM at the Sumter County location, with bid questions due by March 30, 2023, at 4:00 PM. The original bid responses were due by April 4, 2023, at 3:00 PM, with award notification scheduled for April 7, 2023. The contract term is structured as one initial year with four one-year renewal options, providing a maximum contract life of five years from an estimated start date of April 18, 2023, to April 17, 2028.

Bidders must be registered with South Carolina's vendor registration system and provide current financial statements, project experience, equipment lists, manpower capacity information, and appropriate licensing documentation. The solicitation allows for South Carolina Resident Contractor Preference or Resident Subcontractor Preference (2% or 4%) for qualifying vendors. Contractors must possess factory certification on Daikin VRF equipment and have knowledge of Energy Management Systems (EMS) at the facilities. Insurance requirements include Commercial General Liability of at least $1,000,000 per occurrence and Worker's Compensation with statutory limits. Notably, the original solicitation was subsequently canceled, with the procurement office indicating plans to re-solicit the opportunity at a later date. The contract will cover HVAC equipment across various manufacturers including Daikin, Trane, AMANA, and Greenheck, with the potential to add new equipment at the same unit pricing during the contract term. While specific award values were not explicitly stated, the comprehensive nature of the services and multi-facility scope suggests a significant potential contract value.