Sanitizing system, purchase and delivery of, term contract

Palm Beach County, Florida, through the State of Florida, issued a Request for Quotation (RFQ) for the purchase and delivery of sanitizing systems on a term contract basis, with a submission deadline of October 17, 2018 at 4:00 p.m. Palm Beach County local time. The procurement seeks quotes for a Wysiwash Sanitizer-V or equivalent sanitizing system comprising two line items: Item 1 is a sanitizing system combination starter kit including male/female quick connectors, a hydro body, flow control valve, zinc-coated adjustable spray nozzle, and nine sanitizing solution/caplet refills; Item 2 consists of sanitizing caplet/solution refills compatible with Item 1. Both items must be biodegradable and meet industry and safety standards. Quoters must provide firm, fixed unit pricing for each line item to two decimal places and quote on all items to be considered responsive; the County will award the contract on an all-or-none basis to the lowest responsive and responsible quoter. Delivery is required within twenty-four hours of receiving a delivery order with F.O.B. point at destination. The anticipated contract term is twelve months with an option to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds, with quotes accepted via fax or email to buyer Carlos A. Ramos.

This solicitation is federally funded through FEMA Public Assistance grant funding, requiring vendors to comply with federal regulations including environmental and historic preservation protections, debarment and suspension requirements, drug-free workplace certifications, and access to records for audit purposes. Vendors must maintain current business licenses and permits and complete the Certification Regarding Debarment and Suspension (Attachment I), with the option to submit a Drug-Free Workplace Certification (Attachment II) for tie-breaker consideration. All delivered items must meet specifications and comply with federal, state, county, and local laws, with the County retaining the right to inspect facilities and reject non-compliant items at the vendor's expense. The estimated contract value is $10,000, representing the anticipated expenditure for the initial twelve-month term. While no specific set-aside designations or incumbent vendor information was mentioned in the solicitation documents, all responsive vendors meeting the federal compliance and licensing requirements are eligible to submit quotations.