Sanitizing Classrooms and Office Space Services

Eastern Suffolk BOCES (ESBOCES) has issued a cooperative bidding opportunity for sanitizing classrooms and office space services across Suffolk County, New York. The bid (#2026-072-0807) seeks to contract with qualified vendors capable of providing on-call sanitization services for multiple jurisdictions and school districts. Vendors must demonstrate at least five years of continuous experience in classroom and office space sanitization and utilize specialized virus elimination equipment that can discharge ozone gas and Accelerated Hydrogen Peroxide (AHP), capable of reducing bacteria and viruses by 98-100%. The contract will run from November 1, 2025, to October 31, 2026, with potential extensions for four additional one-year terms. Vendors are required to provide emergency repair services within two hours and commence non-emergency services within two work days. The bid is structured across five geographical zones in Suffolk County, with vendors permitted to bid on one or multiple zones. Proposals are due by 11:00 a.m. on August 7, 2025, with comprehensive evaluation based on zone-specific pricing, service capabilities, and compliance with prevailing wage requirements.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but does include stringent requirements for vendor qualifications. Vendors must provide comprehensive insurance coverage, including Commercial General Liability Insurance ($1M per occurrence/$2M aggregate), Automobile Liability ($1M combined single limit), and Excess Liability ($5M per occurrence). A performance bond of $50,000 is mandatory, and all vendors must comply with prevailing wage rates that range from $17.00 to $17.75 per hour, with supplemental benefits of $8.00 to $8.37 per hour. While no specific budget range is explicitly stated, the cooperative bidding structure suggests potential for significant contract value across multiple participating municipalities and school districts. The contract includes provisions for potential annual price increases tied to the Consumer Price Index, not exceeding 2% if CPI is under 5% or 4% if CPI is 5% or higher. Successful vendors will be required to provide detailed usage reports and ensure all laborers are paid appropriate prevailing wages throughout the contract term.