Sand, Gravel, Rock, Top Soil, Fill Dirt, and Other Miscellaneous Materials

The City of Wichita, Kansas is issuing Request for Bid No. 260108 to procure sand, gravel, rock, topsoil, fill dirt, and miscellaneous materials including crushed limestone, crushed concrete/asphalt blends, and crushed concrete aggregate for various city departments, boards, and agencies. This solicitation comprises 26 distinct groups with estimated total quantities of approximately 90,000 tons, ranging from 500 tons for shredded/pulverized topsoil to 22,000 tons for road gravel, with both delivered and pick-up pricing options required. Respondents must demonstrate a minimum of two years' experience providing similar materials and services, understanding of industry standards, capacity for bonds and insurance, and preferably municipal government experience. The successful vendor(s) must obtain licensing from the City of Wichita or State of Kansas, register with the Kansas Secretary of State before contract execution, and maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus Comprehensive Automobile Liability, Workers' Compensation, and Employers' Liability coverage. Sealed bids must be submitted electronically through the City's Procurement Portal by May 29, 2026 at 10:00 a.m. Central Time, with written questions due by May 21, 2026 at 3:00 p.m. Central Time. Award will be made to the lowest and best responsive bid per group based on delivered-ton pricing as the primary evaluation method, with the City Council approval tentatively scheduled for June 9, 2026.

The solicitation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. No specific budget or award value is listed, as quantities are estimated and non-binding; however, the City reserves the right to award all, some, or none of the requested goods to any vendor and may utilize alternative suppliers if the primary vendor cannot meet emergency delivery requirements within one to two hours of notification. The contract term is established for one year with two optional one-year renewal periods under the same terms and conditions, subject to mutual agreement and funding availability, with either party permitted to cancel with thirty days' written notice. Pricing must be guaranteed firm for twelve months from the contract execution date.