Sand for Snow and Ice Control

The Town of Plainfield, Connecticut is soliciting sealed bids under RFP FIN-260916 for up to 5,000 cubic yards of sand for snow and ice control during the 2026-2027 winter season, with bids due to the Finance Director by November 19, 2026 at 3:00 p.m. The procurement is open to all vendors, and the solicitation identifies no set-aside or preference program.

Material is ordered periodically as needed and delivered to the Town maintenance garage at 1 Unity Road, Plainfield, Connecticut. The 5,000 cubic yards is an estimate only, with no guaranteed minimum purchase, and award is subject to available appropriations. The contract period runs from award through June 30, 2027.

Sand must be clean, hard, durable, uncoated quartz or other rock, free from clay, soft material, loam, and frozen lumps, with not more than five percent finer than the No. 200 sieve. The Town may inspect, sample, and test material before or after delivery, and nonconforming material is subject to rejection and replacement at the vendor's expense. Trucks short-loaded by more than one cubic yard incur a penalty of unit price multiplied by cubic yards short, multiplied by three, plus ten percent.

Pricing is per cubic yard delivered, Free On Board Destination, and includes transportation and unloading. Prices remain firm through June 30, 2027 unless otherwise proposed and accepted in writing. Award goes to the lowest responsive delivered price from a responsible bidder whose material meets specifications and who can demonstrate capacity for periodic deliveries throughout the contract term. Bids may not be withdrawn for sixty days after opening. The Town is exempt from applicable sales and federal excise taxes, which bidders exclude from bid prices. Late bids will not be considered. Bids are opened publicly in the lobby of Plainfield Town Hall, 8 Community Avenue.

Ron Berube handles specification questions at 860-213-2339, and Lisa Madden handles procurement contact at 860-230-3005 or lmadden@plainfieldct.org. Bid packages and addenda are available at www.plainfieldct.org.