Sand for Golf Courses at Multiple Kentucky Parks

The Commonwealth of Kentucky Department of Parks, through the Finance and Administration Cabinet, issued a Request for Bid (RFB 758) on August 2, 2023, for the supply and delivery of sand for golf courses at multiple Kentucky state parks. The procurement seeks 1,075 tons of sand across fourteen line items, including USGA specification topdressing sand, kiln-dried sand, bunker sand, and dusting material, with deliveries to nine parks: Barren River Lake, Dale Hollow Lake, Pennyrile Forest, Lake Barkley, Kentucky Dam Village, Mineral Mound, General Burnside, My Old Kentucky Home, and Pine Mountain State Parks. Quantities by line item range from 25 to 200 tons, with all pricing to be quoted on a per-ton basis including shipping and delivery charges under F.O.B. Destination Freight Prepaid and Allowed terms. Vendors may bid on any single commodity line, any combination of lines, or all commodity lines, and bids must be submitted electronically through the Commonwealth's eProcurement system by August 16, 2023, at 1:30 p.m. ET, with written questions due by August 9, 2023, at 10:00 a.m. ET. Required qualifications include submission of in-house or independent particle analysis reports confirming USGA specification compliance for all sand types, with bunker sand bidders also providing independent laboratory test results verifying penetrometer requirements and permeability/infiltration rates. The Department reserves the right to request material samples for compatibility testing prior to award. Evaluation criteria emphasize best value determination using price weighted at 100 points, with delivery capability and sand quality assessed on a pass/fail basis; successful bidders must maintain Contractor's General Liability Insurance of $1,000,000 per occurrence/$2,000,000 aggregate and automobile/truck liability insurance of $1,000,000 per occurrence combined single limit, with all pricing remaining valid for sixty calendar days after bid due date and delivery required within thirty days of order receipt, subject to one percent per day invoice deductions for missed delivery dates.

The solicitation includes reciprocal preferences for Kentucky resident bidders, who must demonstrate authorization to transact business in Kentucky, filing of state corporate income taxes, unemployment insurance fund payments, and workers' compensation policies for the year preceding contract advertisement. Additionally, qualified bidders including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities that employ such individuals for at least seventy-five percent of direct labor man hours may receive preferential scoring. All bidders must execute and submit an affidavit attachment as a mandatory condition of contract award, certifying under penalty of perjury compliance with Kentucky campaign finance laws and providing attestations regarding resident or qualified bidder status if applicable. No incumbent vendors or current contractors are identified in the solicitation documents, and no set-aside percentage or specific budget range is disclosed; however, the contract value will be determined by the competitive bidding process based on quoted unit prices per ton across the fourteen line items. Payment will be made within thirty working days after receipt of goods or invoices, and the Department of Parks retains authority to disqualify bidders or terminate contracts for failure to provide supporting documentation upon request.