Sampling and Lab Services

The City of Urbana is seeking sampling and laboratory services for the Champaign Urbana Solid Waste Disposal System (CUSWDS) at the Urbana Landfill Complex. The procurement involves comprehensive environmental monitoring, including collection and chemical analyses of groundwater, surface water, and leachate samples from a facility that includes a fire training range, police firing range, arbor shop, solar farm, and retail Landscape Recycling Center. Specific deliverables include solar-powered leachate sampling (twice yearly), city landfill treatment facility sampling (quarterly), groundwater monitoring from 5 wells (semi-annually with additional field indicators quarterly), and annual surface water sampling. All laboratory analyses must be performed by facilities with Illinois Environmental Protection Agency certification or Urbana-Champaign Sanitary District approval. The solicitation was released on August 4, 2025, with questions due by August 11, 2025, and proposals due by August 21, 2025 at 1:00 PM through the city's electronic procurement portal. Contractors must comply with 40 CFR Part 136 standards for sample collection and analysis, with results to be provided in PDF and IEPA O1/O2 text file formats.

While no specific set-aside designations are mentioned, the contract will be awarded to the lowest responsible bidder meeting all requirements. Insurance requirements vary based on contract value, with commercial general liability coverage ranging from $1 million to $20 million depending on project size. The sampling work is restricted to the property shown in attached exhibits, with site access available from 8:00am to 3:30pm Monday through Friday (with seasonal Saturday access). Although there is no active Illinois Environmental Protection Agency permit for the property, the sampling follows PART 814 SUBPART C parameters and sanitary district permit requirements. The City of Urbana provides staffing for CUSWDS and retains a consultant to supervise monitoring activities and evaluate groundwater level and water quality data. While specific budget ranges are not explicitly stated, the comprehensive nature of the sampling services suggests a significant contract value covering multiple sampling events across various environmental media throughout the year.