Sally Port Gate Upgrade

The Illinois Department of Corrections is seeking a qualified vendor to complete a comprehensive Sally Port Gate System Replacement and Upgrade at Graham Correctional Center located in McLean County. The procurement is a Small Purchase solicitation with a mandatory pre-bid conference and site visit scheduled for September 11, 2025, at 11:00 a.m., requiring bidder registration by September 10, 2025, at 2:00 p.m. via email. The project entails full removal and replacement of existing mechanical, hydraulic, and electrical gate components, including installation of new gates, rolling mechanisms, motors, hydraulic systems, electrical controls, and track systems. Specific deliverables include upgraded gate control systems with hardware and software improvements, comprehensive testing, commissioning, staff training, and documentation. Work must be coordinated with the facility's Chief Engineer and performed between 7:00 a.m. and 3:00 p.m., Monday through Friday, excluding holidays. Bids are due by September 19, 2025, at 10:30 a.m., with vendor pricing required to remain firm for 120 days from opening. The contract will commence upon final execution and continue through June 30, 2026, with a maximum total term not exceeding ten years including potential renewals.

The contract is designated as a small business set-aside, with award to be made to the responsive and responsible vendor submitting the lowest price. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. All contractors and subcontractors must comply with prevailing wage requirements under the Illinois Prevailing Wage Act, providing hourly wage rates by occupation. Vendor employees will be required to obtain temporary identification, undergo security screenings, and adhere to Illinois Department of Corrections security protocols, with potential drug testing if reasonable suspicion exists. While a specific contract maximum is not disclosed, the State will enter the maximum amount prior to contract execution. Payment terms will follow the State Prompt Payment Act, with invoices due no later than July 31 following the service period. The State reserves the right to terminate the contract for cause immediately or for convenience with 30 days' notice and is not obligated to award the contract.